CITY OF WEST KELOWNA

SPECIAL COUNCIL MINUTES

Thursday, December 04, 2025 at 2:15 P.m. - 7:15 P.m.

COUNCIL CHAMBER

3731 OLD OKANAGAN HWY, WEST KELOWNA, BC

MEMBERS PRESENT:

• Mayor Gord Milsom
• Councillor Tasha Da Silva
• Councillor Rick de Jong
• Councillor Jason Friesen
• Councillor Stephen Johnston
• Councillor Garrett Millsap
• Councillor Carol Zanon

Staff Present:

• Ron Bowles, Chief Administrative Officer
• Polly Palmer, Legislative Services Manager/Deputy Corporate Officer
• Rebecca Narinesingh, Deputy Corporate Officer
• Jason Brolund, Fire Chief/General Manager of Protective Services
• Karla Campbell, General Manager of Corporate Services
• Brent Magnan, General Manager of Community Development
• Patrick Pulak, General Manager of Operations
• Lisa Siavashi, Financial Services Manager/Acting Chief Financial Officer
• Greg Cowan, Senior Manager of Information Services
• Rob Hillis, Senior Manager of Engineering & Capital Projects
• Chad Gartrell, Deputy Chief
• Chris Anderson, Public Works Manager
• Angele Clarke, Long Range Planning Manager
• Erin Goodwin, Facilities & Recreation Manager
• Chris Oliver, Planning Manager
• Mark Roberts, Parks Manager
• Kandice Brzezynski, Building & Licensing Supervisor
• Wayne Hindley, Fleet Supervisor
• Andrea Mandau, Accounting Supervisor
• Eugene Harley, Business Systems Team Lead
• Joan Lui, Financial Analyst - Capital
• Serdar Sirma, Network Systems Analyst
• Krista Ramirez, Executive Coordinator

​​

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1.

CALL TO ORDER

Mayor Milsom called the meeting to order at 2:16 p.m., acknowledged that the meeting was being held on the traditional territory of the Syilx/Okanagan Peoples, stated that the meeting was open to the public, and informed that: all representations to Council form part of the public record; and the meeting was webcast live and archived on the City's website.

2.

INTRODUCTION OF LATE ITEMS

2.1

Add Item 8.1 FTE2026-11 Utilities: Water Distribution and Wastewater Collections - Utility Water Meter Technician ($129,744)

2.2

Add Item 8.2 Proposed 2% Tax Increase Transfer to Reserves

3.

ADOPTION OF AGENDA

• It was moved and seconded

  Resolution No. C309/25

  THAT the December 4, 2025 special Council agenda be amended by:

  • adding item 8.1 FTE 2026-11 Utilities: Water Distribution and Wastewater Collections - Utility Water Meter Technician ($129,744) deferred from the December 3, 2025, special Council meeting; and
  • adding item 8.2 Proposed 2% Tax Increase Transfer to Reserves deferred from the December 3, 2025, special Council meeting;

  AND THAT the December 4, 2025 special Council agenda be adopted as amended.

  CARRIED UNANIMOUSLY

4.

ADOPTION OF MINUTES

No items.

5.

MAYOR AND COUNCILLOR’S REPORTS

No items.

6.

PRESENTATIONS

No items.

7.

DELEGATIONS

No items.

8.

UNFINISHED BUSINESS

8.1

FTE 2026-11 Utility Water Meter Technician

The following was considered at the December 3, 2025 special Council meeting where Council moved and seconded the motion. Following discussion on the matter, Council resolved to defer the motion to the December 4, 2025 special Council meeting. As this item had been moved and seconded it was before Council for consideration.

• It was moved and seconded

  Resolution No. C305/25

  THAT request FTE2026-11 for a Water Distribution and Wastewater Collections - Utility Water Meter Technician (in the amount of $129,744) be denied.

  CARRIED UNANIMOUSLY

8.2

Increase and Transfer to Reserves

Mayor Milsom with the consent of Council deferred consideration of this item to the end of the December 4, 2025, special Council meeting.

9.

DIVISION REPORTS

9.1

2026-2030 DRAFT Financial Plan

Staff provided a presentation regarding the 2026 - 2030 draft Financial Plan and responded to Council's questions.

• It was moved and seconded

  Resolution No. C310/25

  THAT request C2026-01 for 2026 Road Rehabilitation (in the amount of $2,500,000) be supported.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C311/25

  THAT request C2026-02 for Main Street Streetscape Design, Couplet Reconfiguration (in the amount of $250,000) be denied;

  AND THAT staff be directed to bring forward the request for Main Street Streetscape Design, Couplet Reconfiguration as part of the 2027-2031 financial planning process.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C312/25

  THAT request C2026-03 for Intersections Capacity Study (in the amount of $75,000) be supported.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C313/25

  THAT request C2026-04 for Elliott from Smith Creek to Reece, Construction (in the amount of $4,500,000) be supported.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C314/25

  THAT request C2026-06 for Construction Crew - 135 Excavator (in the amount of $190,400) be supported.

  CARRIED; Councillors de Jong, Johnston, and Millsap voted in the negative.

   

• It was moved and seconded

  Resolution No. C315/25

  THAT the requests, as follows:

  • C2026-07 for Construction Crew - Water Truck (in the amount of $130,800); and
  • C2026-08 Construction Crew - Tracked Skidsteer (in the amount of $72,480) be denied;

  AND THAT the City continue leasing for one year and staff bring back a business case for the purchase as part of the 2027-2031 financial planning process.

  CARRIED; Mayor Milsom and Councillor Friesen voted in the negative.

   

• It was moved and seconded

  Resolution No. C316/25

  THAT request C2026-09 for Construction Crew - Grader Attachment for Skid Steer (in the amount of $32,400) be denied and the City continue leasing for one year.

  CARRIED UNANIMOUSLY

  Mayor Milsom, with consent of Council, declared a recess at 3:53 p.m. The meeting reconvened at 4:08 p.m. with all members of Council present.

  
  

• It was moved and seconded

  Resolution No. C317/25

  THAT request C2026-10 for Parks - Mechanical Rake (in the amount of $37,400) be supported.

  CARRIED; Councillor de Jong voted in the negative.

   

• It was moved and seconded

  Resolution No. C318/25

  THAT request C2026-11 for the Utilities - Water Meter Tech Van (FTE 2026) (in the amount of $122,000) be denied.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C319/25

  THAT the requests, as follows:

  • C2026-12 for Utilities - Utility Operator II (Sewer) Pickup (FTE 2026) (in the amount of $71,500); and
  • C2026-13 for Bylaw - New Truck (FTE 2026) (in the amount of $75,000);

  be supported.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C320/25

  THAT request C2025-05 for General - Replacement Equipment - vehicle unit 29305 replacement purchase be denied.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C321/25

  THAT request C2026-05 General for Replacement Equipment - vehicle unit 29683 that scored in excess of 35 be replaced and vehicle units 29408, 29703, and 29704 be denied.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C322/25

  THAT request C2026-05 for General - Replacement Equipment - Parks trailer 29781 that scored in excess of 35 be replaced and trailers 29902, 29812, and 298141 be denied.

  CARRIED; Councillors Johnston and Millsap voted in the negative.

   

• It was moved and seconded

  Resolution No. C323/25

  THAT the requests, as follows:

  • C2026-15 for Westbank Centre Revitalization Plan Update (in the amount of $50,000);
  • C2026-16 for Building Bylaw Update (in the amount of $75,000), C2026-17 Westside Point in Time (PIT) (in the amount of $15,000);
  • C2026-18 for Boucherie Urban Centre Revitalization (in the amount of $100,000);
  • C2026-19 for Terms of Reference Review Update (in the amount of $50,000);
  • C2026-20 for Complete Accessibility Audits (in the amount of $51,500); and
  • C2026-21 for Develop Allowance for Accessibility Projects (in the amount of $51,500);

  be supported.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C324/25

  THAT request C2026-14 for Development Cost Charge (DCC) Bylaw Review and Update (in the amount of $150,000) be supported.

  CARRIED UNANIMOUSLY

  Mayor Milsom, with consent of Council, declared a recess at 4:55 p.m. The meeting reconvened at 5:23 p.m. with all members of Council present.

  
  

• It was moved and seconded

  Resolution No. C325/25

  THAT the requests, as follows:

  • C2026-22 for Pedestrian Improvement Program - Sidewalks (in the amount of $1,500,000); and
  • C2026-23 for Transit Stop Improvements (in the amount of $50,000);

  be supported.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C326/25

  THAT request C2026-24 for Bear Proof Garbage (in the amount of $18,000) be supported.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C327/25

  THAT request C2026-25 for Playground Equipment Replacements (in the amount of $170,000) be supported.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C328/25

  THAT request C2026-26 for Anders Tennis Court (in the amount of $285,000) be denied.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C329/25

  THAT request C2026-27 for Shannon Lake Tennis Court Resurfacing (in the amount of $150,000) be supported.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C330/25

  THAT request C2026-28 for Ranch Park Upgrades (I1, 2) (in the amount of $344,000) be supported.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C331/25

  THAT request C2026-29 for Facility Landscaping (in the amount of $198,700) be denied.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C332/25

  THAT request C2026-30 for City Hall and String Replacement Holiday Lights (in the amount of $40,000) be supported.

  CARRIED; Councillor Zanon voted in the negative.

   

• Noting the time, at 6:15 p.m. it was moved and seconded

  Resolution No. C333/25

  THAT the December 4, 2025 special Council meeting be extended until 8:15 p.m.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C334/25

  THAT the requests, as follows:

  • C2026-31 for Infrastructure Gap (in the amount of $100,000);
  • C2026-32 2026 for Asset Management Plan (in the amount of $125,000); and
  • C2026-33 for Capital Delivery Model (in the amount of $150,000);

  be supported.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C335/25

  THAT request C2026-34 for City Hall - Parking Lot Construction (in the amount of $1,700,000), be supported and funded $860,000 from Growing Communities Reserve, $690,000 from the Capital Reserve and $150,000 contribution from the Okanagan Regional Library.

  CARRIED; Councillors de Jong, Johnston, and Millsap voted in the negative.

   

• It was moved and seconded

  Resolution No. C336/25

  THAT request C2026-35 for City Hall - Front Reception Drop Ceiling (in the amount of $50,000) be supported.

  CARRIED; Councillors de Jong, Johnston, and Millsap voted in the negative.

   

• It was moved and seconded

  Resolution No. C337/25

  THAT request C2026-36 for City Hall - Multipurpose Partition Rooms (in the amount of $50,000) be denied.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C338/25

  THAT request C2026-37 for Fire Hall #33 - Waterline Upgrade (in the amount of $50,000) be supported.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C339/25

  THAT request C2026-38 for Fire Hall #33 - Living Quarters Upgrade (in the amount of $75,000) be denied;

   AND THAT staff be directed to bring forward the request for Fire Hall #33 - Living Quarters Upgrade as part of the 2027-2031 financial planning process.

  CARRIED; Mayor Milsom voted in the negative.

   

  Mayor Milsom, with consent of Council, declared a recess at 7:09 p.m. The meeting reconvened at 7:20 p.m. with all members of Council except Councillor Millsap present.

  Councillor Millsap returned to the meeting at 7:22 p.m.

   

  
  

• It was moved and seconded

  Resolution No. C340/25

  THAT the requests, as follows:

  • C2026-39 for Arena - Facility Assessment (in the amount of $100,000); and
  • C2026-40 for Arena - Ammonia Relief Valves (in the amount of $20,000);

  be supported.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C341/25

  THAT request C2026-41 for Lion's Hall - Roof Replacement (in the amount of $400,000) be supported.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C342/25

  THAT request C2026-42 for Powers Creek WTP - LED Lighting Upgrade (in the amount of $75,000) be denied;

  AND THAT staff be directed to bring forward the request for Powers Creek WTP - LED Lighting Upgrade as part of the 2027-2031 financial planning process.

  CARRIED; Councillors Friesen and Millsap voted in the negative.

   

• It was moved and seconded

  Resolution No. C343/25

  THAT request C2026-43 for Ops Yard - Future Space Needs and Concept Plan (in the amount of $150,000) be denied;

  AND THAT staff be directed to bring forward the request for Ops Yard - Future Space Needs and Concept Plan as part of the 2027-2031 financial planning process.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C344/25

  THAT request C2026-44 for Operation Centre Material Storage Bins (in the amount of $250,000) be denied;

  AND THAT staff be directed to bring forward the request for Operation Centre Material Storage Bins as part of the 2027-2031 financial planning process.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C345/25

  THAT request C2026-45 for Ops Yard - Decanting Station (in the amount of $125,000) be denied; 

  AND THAT staff be directed to bring forward the request for Ops Yard - Decanting Station as part of the 2027-2031 financial planning process.

  CARRIED; Mayor Milsom and Councillor Da Silva voted in the negative.

• It was moved and seconded

  Resolution No. C346/25

  THAT request C2026-46 for Vehicle New Fire Dept. - Command/Prevention (in the amount of $165,000) be supported.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C347/25

  THAT the requests, as follows:

  • C2026-47 for Personal Protective Equipment (in the amount of $90,000); and
  • C2026-48 for Rescue Equipment (in the amount of $150,000);

  be supported.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C348/25

  THAT request C2026-49 for Vehicle Replacement Fire Dept - Rescue 32 [F350] (in the amount of $165,000) be denied;

  AND THAT staff be directed to bring forward the request for Vehicle Replacement Fire Dept - Rescue 32 [F350] as part of the 2027-2031 financial planning process.

  CARRIED; Mayor Milsom voted in the negative.

   

  Councillor Milsap left the meeting at 8:11 p.m. and returned to the meeting at 8:13 p.m.

   

  
  

• It was moved and seconded

  Resolution No. C349/25

  THAT request C2026-50 for Vehicle Replacement Fire Dept - Training Officer [F350] (in the amount of $165,000) be supported.

  CARRIED UNANIMOUSLY

• Noting the time, at 8:15 p.m. it was moved and seconded

  Resolution No. C350/25

  THAT the December 4, 2025 special Council meeting be extended until 9:30 p.m.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C351/25

  THAT request C2026-51 for RMS Replacement (in the amount of $60,000) be supported.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C352/25

  THAT the requests, as follows:

  • C2026-52 for Client Hardware - Replacement (in the amount of $161,200); and
  • C2026-58 Website Migration/Redesign 2026 (in the amount of $24,200);

  be denied.

  CARRIED UNANIMOUSLY
• Resolution No. C353/25

  THAT request C2026-53 for Replacement of Councillors' IT Hardwares  (in the amount of $35,000) be supported.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C354/25

  THAT the requests, as follows:

  • C2026-54 for Server Replacement Core (in the amount of $341,670);
  • C2026-55 for Network Replacement - Routers/Firewalls (in the amount of $7,630); and
  • C2026-56 for Network Replacement - ISP/AV Switches/Teleworker Gateways (in the amount of $22,000);

  be supported.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C355/25

  THAT request C2026-57 for Council Chambers Equipment Replacement (in the amount of $17,000) be supported.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C356/25

  THAT the requests, as follows:

  • C2026-59 for WKW - SCADA System Backbone and Upgrades (in the amount of $260,000);
  • C2026-60 for Water Rate Study (in the amount of $90,000);
  • C2026-61 for Rose Valley Dam to Rosewood Transmission Mains, Design (in the amount of $250,000); and
  • C2026-62 for WKW - Lat 1 / Harold Road / Bridlehill Booster Station Consolidation (Design/Construction) (in the amount of $250,000);

  be supported.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C357/25

  THAT the requests, as follows:

  • C2026-63 for WKW - Water Age Management (Ph 2) (in the amount of $150,000);
  • C2026-64 for WKW - Water Quality Database (in the amount of $55,000);
  • C2026-65 for WKW - Confined Space Entry Safety Equipment Renewal (in the amount of $47,000);
  • C2026-66 for WKW - PRV Renewal and Safety Improvements (in the amount of $200,000);
  • C2026-67 for WKW - Survey Equipment (in the amount of $35,000);
  • C2026-68 for PC - Condition Assessment Replacement & Upgrades  (in the amount of $100,000);
  • C2026-69 for PC - Critical Spare Chemical Pumps PCWTP (in the amount of $22,500);
  • C2026-70 for RV - Rotork Radio Upgrade (in the amount of $36,840), C2026-71 PC - Flocculator Drives (in the amount of $45,000); and
  • C2026-72 for PC-RV: Handheld Flow Meter (in the amount of $24,000);

  be supported.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C358/25

  THAT request C2026-73 for WKW - Water Meter Replacements (in the amount of $595,000) be supported.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C359/25

  THAT request C2026-74 for Powers Creek Diversion Pond Improvements (in the amount of $400,000) be supported.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C360/25

  THAT request C2026-75 for Sewer Station Security (in the amount of $150,000) be supported.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C361/25

  THAT Council direct staff to increase total transfer to reserves by 2%, $490,000 to Capital Reserves and $490,000 to Infrastructure.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C362/25

  THAT Council direct staff to incorporate the supported supplemental budget requests, capital projects, additions and deletions into the City of West Kelowna's Financial Plan for 2026-2030;

  AND THAT the “2026-2030 Financial Plan Bylaw No. 0336, 2025” be read a first and second time.

  CARRIED UNANIMOUSLY

10.

CORRESPONDENCE AND INFORMATION ITEMS

No items.

11.

NOTICE OF MOTION

No items.

12.

ADJOURNMENT

The meeting adjourned at 9:22 p.m.