CITY OF WEST KELOWNA

MINUTES OF THE REGULAR MEETING OF COUNCIL

Tuesday, January 12, 2021 at 1:30 P.m. - 5:30 P.m.

COUNCIL CHAMBERS

2760 CAMERON ROAD, WEST KELOWNA, BC

MEMBERS PRESENT:

• Mayor Gord Milsom
• Councillor Rick de Jong
• Councillor Doug Findlater
• Councillor Jason Friesen
• Councillor Stephen Johnston
• Councillor Carol Zanon
• Councillor Jayson Zilkie

Staff Present:

• Paul Gipps, CAO
• Allen Fillion, Director of Engineering / Public Works
• Warren Everton, Director of Finance / CFO
• Sandy Webster, Director of Corporate Initiatives
• Michelle Reid, Director of Human Resources
• Mark Koch, Director of Development Services
• Jason Brolund, Fire Chief
• Brent Magnan, Planning Manager
• Bob Dargatz, Development Services/Approving Officer
• Rob Hillis, Engineering Manager
• Stacey Harding, Parks and Fleet Operations Manager
• Mike Ummenhoffer, Purchasing Manager
• Shelley Schnitzler, Legislative Services Manager/Corporate Officer

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1.

CALL THE REGULAR COUNCIL MEETING TO ORDER

The meeting was called to order at 1:38 p.m.

It was acknowledged that this meeting was held on the traditional territory of the Syilx/Okanagan Peoples.

• It was moved and seconded

  Resolution No. C003/21

  Procedural Motion:

  WHEREAS the Minister of Public Safety and Solicitor General, under the Emergency Program Act, has issued Ministerial Order No. M192, dated June 17, 2020 in regards to "Local Government Meetings and Bylaw Process (COVID-19) Order No. 3", therefore be it resolved;

  THAT Council does not allow members of the public to attend this open meeting as the meeting space will not accommodate members of the public in accordance with the requirements or recommendations under the Public Health Act; and

  THAT Council hereby notifies the public that this meeting is being webcast live and will be archived on the City's website to ensure openness, transparency, accessibility and accountability in respect of the meeting.

  CARRIED UNANIMOUSLY

2.

INTRODUCTION OF LATE ITEMS

2.1

DVP 20-17 and LL 20-03; DVP and Lounge Endorsement Liquor License; 2850 Boucherie Road (see Item 8.2.2 under Division Reports)

Correspondence received from the following:

• Fabio Banducci
• Colin Rayner
• Sarwan and Sue Gidda
• Bobby Gidda

3.

ADOPTION OF AGENDA

• It was moved and seconded

  Resolution No. C004/21

  THAT the agenda be adopted as amended.

  CARRIED UNANIMOUSLY

4.

ADOPTION OF MINUTES

4.1

Minutes of the Special Council Meeting held Tuesday, December 8, 2020 in the City of West Kelowna Council Chambers

• It was moved and seconded

  Resolution No. C005/21

  THAT the minutes of the Special Council Meeting held Tuesday, December 8, 2020 in the City of West Kelowna Council Chambers be adopted.

  CARRIED UNANIMOUSLY

4.2

Minutes of the Regular Council Meeting held Tuesday, December 8, 2020 in the City of West Kelowna Council Chambers

• It was moved and seconded

  Resolution No. C006/21

  THAT the minutes of the Regular Council Meeting held Tuesday, December 8, 2020 in the City of West Kelowna Council Chambers be adopted.

  CARRIED UNANIMOUSLY

4.3

Minutes of the Special Council Meeting held Thursday, December 10, 2020 in the City of West Kelowna Council Chambers

• It was moved and seconded

  Resolution No. C007/21

  THAT the minutes of the Special Council Meeting held Thursday, December 10, 2020 in the City of West Kelowna Council Chambers be adopted.

  CARRIED UNANIMOUSLY

5.

MAYOR AND COUNCILLOR’S REPORTS

5.1

Mayor Milsom

5.1.1

Mayor's Reconsideration

In accordance with Section 131 of the Community Charter, the Mayor required Council reconsideration of a matter that was the subject of a vote.  The Mayor initiated the reconsideration within 30 days following that meeting.

• It was moved and seconded

  Resolution No. C008/21

  THAT Council reconsider all 2020 and 2021 FTE requests presented in the Budget on December 10, 2020; and

  THAT Council direct staff to bring back a revised FTE request for Council consideration at the January 19, 2021 Budget meeting.

  CARRIED UNANIMOUSLY

5.1.2

Regional District of Central Okanagan Highlights from the December 7, 2020 Regional Board Meeting

6.

PRESENTATIONS

6.1

Chelsea Mossey, Senior Manager, Government Relations, BC Transit

Chelsea Mossey provided an update on the Kelowna Regional Transit System.

6.2

2020-21 BC Transit Amended Annual Operating Agreement

• It was moved and seconded

  Resolution No. C009/21

  THAT Council authorize the Mayor and Corporate Officer to execute the 2020-2021 Amended Annual Operating Agreement (AOA) between British Columbia Transit and the City of West Kelowna.

  CARRIED UNANIMOUSLY

7.

UNFINISHED BUSINESS

8.

DIVISION REPORTS

8.1

CHIEF ADMINISTRATIVE OFFICER

8.1.1

Rose Valley Water Treatment Plant Progress Update

The CAO and the Director of Engineering and Public Works provided a verbal update on the Rose Valley Water Treatment Plant.

8.2

DEVELOPMENT SERVICES

8.2.1

A 20-02; Homesite Severance; 3536 Paynter Road

• It was moved and seconded

  Resolution No. C010/21

  THAT Council authorize the homesite severance application to proceed to the Agricultural Land Commission for consideration on the condition that the homesite is reduced to the approximate area identified in Attachment 4, but to no less than 2,500 m² and exclusive of future road dedication; and

  THAT Council ask the Agricultural Land Commission to consider a home plate covenant to ensure protection of the remainder of the arable farmland.

  CARRIED UNANIMOUSLY

   

  The meeting recessed at 3:02 p.m.
  The meeting reconvened at 3:15 p.m.

   

8.2.2

DVP 20-17 and LL 20-03; DVP and Lounge Endorsement Liquor License; 2850 Boucherie Road

• It was moved and seconded

  Resolution No. C011/21

  THAT Council deny consideration of the issuance of a Development Variance Permit (DVP 20-17) at 2850 Boucherie Road.

  CARRIED; Councillor Friesen opposed

• It was moved and seconded

  Resolution No. C012/21

  THAT Council support the proposed Liquor and Cannabis Regulations Branch Lounge Endorsement application (LL 20-03) for The Hatching Post (2850 Boucherie Road) with a maximum combined occupancy of 142 persons in accordance with the information contained in this report.

  CARRIED UNANIMOUSLY

8.2.3

LL 20-02; Lounge Endorsement and Special Event Area Liquor License; 3930 Harding Road

• It was moved and seconded

  Resolution No. C013/21

  THAT Council postpone consideration of the proposed Lounge Endorsement and Special Event Area Liquor License (LL 20-02).

  CARRIED UNANIMOUSLY

8.3

ENGINEERING / PUBLIC WORKS / PARKS

8.3.1

Rose Valley Water Treatment Plant Electrical, Instrumentation and Controls Equipment Supply Award

• It was moved and seconded

  Resolution No. C014/21

  THAT Council authorize the Mayor and Corporate Officer to execute an agreement with Spartan Controls Limited for the supply of Electrical, Instrumentation, and Controls for the Rose Valley Water Treatment Plant in the amount of Two Million, Seven Hundred and Eighty One Thousand, Two Hundred and Ninety Seven dollars ($2,781,297.00).

  CARRIED UNANIMOUSLY

8.3.2

Rose Valley Water Treatment Plant Ultraviolet Disinfection Equipment Supply Award

• It was moved and seconded

  Resolution No. C015/21

  THAT Council authorize the Mayor and Corporate Officer to execute an agreement with Xylem Canada Company for the supply of Ultraviolet Disinfection Equipment for the Rose Valley Water Treatment Plant in the amount of Two Hundred and Eighty Nine Thousand, Nine Hundred and Ninety Nine dollars, and Eighty Cents ($289,999.80).

  CARRIED UNANIMOUSLY

8.3.3

In-House Mowing Program Trial – Year 1

Information Report from the Parks and Fleet Operations Manager

8.4

FIRE RESCUE SERVICES

8.5

CORPORATE INITIATIVES

8.6

FINANCIAL SERVICES / RECREATION AND CULTURE

9.

CORRESPONDENCE AND INFORMATION ITEMS

9.1

Letter from the Southern Interior Local Government Association (SILGA) dated December 15, 2020 re Amendment Resolutions to the SILGA Constitution

10.

NOTICE OF MOTION

11.

ADJOURNMENT OF THE REGULAR MEETING

The meeting adjourned at 4:23 p.m.