CITY OF WEST KELOWNA 
REGULAR COUNCIL AGENDA

Tuesday, January 12, 2021 at 1:30 P.m. - 5:30 P.m.

COUNCIL CHAMBERS

2760 CAMERON ROAD, WEST KELOWNA, BC

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1.

CALL THE REGULAR COUNCIL MEETING TO ORDER

It is acknowledged that this meeting is being held on the traditional territory of the Syilx/Okanagan Peoples.

Procedural Motion:

WHEREAS the Minister of Public Safety and Solicitor General, under the Emergency Program Act, has issued Ministerial Order No. M192, dated June 17, 2020 in regards to "Local Government Meetings and Bylaw Process (COVID-19) Order No. 3", therefore be it resolved;

THAT Council does not allow members of the public to attend this open meeting as the meeting space will not accommodate members of the public in accordance with the requirements or recommendations under the Public Health Act; and

THAT Council hereby notifies the public that this meeting is being webcast live and will be archived on the City's website to ensure openness, transparency, accessibility and accountability in respect of the meeting.

2.

INTRODUCTION OF LATE ITEMS

3.

ADOPTION OF AGENDA

4.

ADOPTION OF MINUTES

4.1

Minutes of the Special Council Meeting held Tuesday, December 8, 2020 in the City of West Kelowna Council Chambers

4.2

Minutes of the Regular Council Meeting held Tuesday, December 8, 2020 in the City of West Kelowna Council Chambers

4.3

Minutes of the Special Council Meeting held Thursday, December 10, 2020 in the City of West Kelowna Council Chambers

5.

MAYOR AND COUNCILLOR’S REPORTS

5.1

Mayor Milsom

5.1.1

Mayor's Reconsideration

In accordance with Section 131 of the Community Charter, the Mayor may require Council reconsideration of a matter, and vote again on a matter that was the subject of a vote.  The Mayor may initiate a reconsideration either at the same Council meeting as the vote took place, or within 30 days following that meeting.

• Recommendation:

  THAT Council reconsider all 2020 and 2021 FTE requests presented in the Budget on December 10, 2020; and

  THAT Council direct staff to bring back a revised FTE request for Council consideration at the January 19, 2021 Budget meeting.

5.1.2

Regional District of Central Okanagan Highlights from the December 7, 2020 Regional Board Meeting

6.

PRESENTATIONS

6.1

Chelsea Mossey, Senior Manager, Government Relations, BC Transit

Kelowna Regional Transit System

6.2

2020-21 BC Transit Amended Annual Operating Agreement

• Recommendation:

  THAT Council authorize the Mayor and Corporate Officer to execute the 2020-2021 Amended Annual Operating Agreement (AOA) between British Columbia Transit and the City of West Kelowna.

7.

UNFINISHED BUSINESS

8.

DIVISION REPORTS

8.1

CHIEF ADMINISTRATIVE OFFICER

8.1.1

Rose Valley Water Treatment Plant Progress Update

Verbal Update from the CAO and the Director of Engineering and Public Works

8.2

DEVELOPMENT SERVICES

8.2.1

A 20-02; Homesite Severance; 3536 Paynter Road

• Recommendation:

  THAT Council authorize the homesite severance application to proceed to the ALC for consideration on the condition that the homesite is reduced to the approximate area identified in Attachment 4, but to no less than 2,500 m² and exclusive of future road dedication.

8.2.2

DVP 20-17 and LL 20-03; DVP and Lounge Endorsement Liquor License; 2850 Boucherie Road

• Recommendation:

  THAT Council authorize the issuance of a Development Variance Permit (DVP 20-17) at 2850 Boucherie Road to reduce the number of parking spaces from 42 to 33 (variance of 9 spaces) to accommodate a brewery and accessory uses; and

  THAT Council support the proposed Liquor and Cannabis Regulations Branch Lounge Endorsement application (LL 20-03) for The Hatching Post (2850 Boucherie Road) in accordance with the information contained in this report.

8.2.3

LL 20-02; Lounge Endorsement and Special Event Area Liquor License; 3930 Harding Road

• Recommendation:

  THAT Council support the proposed Liquor and Cannabis Regulations Branch Lounge Endorsement and Special Event Area application (LL 20-02) for Crown and Thieves Winery (3930 Harding Road) in accordance with the information contained in this report.

8.3

ENGINEERING / PUBLIC WORKS / PARKS

8.3.1

Rose Valley Water Treatment Plant Electrical, Instrumentation and Controls Equipment Supply Award

• Recommendation:

  THAT Council authorize the Mayor and Corporate Officer to execute an agreement with Spartan Controls Limited for the supply of Electrical, Instrumentation, and Controls for the Rose Valley Water Treatment Plant in the amount of Two Million, Seven Hundred and Eighty One Thousand, Two Hundred and Ninety Seven dollars ($2,781,297.00).

8.3.2

Rose Valley Water Treatment Plant Ultraviolet Disinfection Equipment Supply Award

• Recommendation:

  THAT Council authorize the Mayor and Corporate Officer to execute an agreement with Xylem Canada Company for the supply of Ultraviolet Disinfection Equipment for the Rose Valley Water Treatment Plant in the amount of Two Hundred and Eighty Nine Thousand, Nine Hundred and Ninety Nine dollars, and Eighty Cents ($289,999.80).

8.3.3

In-House Mowing Program Trial – Year 1

Information Report from the Parks and Fleet Operations Manager

8.4

FIRE RESCUE SERVICES

8.5

CORPORATE INITIATIVES

8.6

FINANCIAL SERVICES / RECREATION AND CULTURE

9.

CORRESPONDENCE AND INFORMATION ITEMS

9.1

Letter from the Southern Interior Local Government Association (SILGA) dated December 15, 2020 re Amendment Resolutions to the SILGA Constitution

10.

NOTICE OF MOTION

11.

ADJOURNMENT OF THE REGULAR MEETING

The next Special Council meeting is scheduled for 1:00 p.m., Tuesday, January 19, 2021.

The next Regular Council meeting is scheduled for 6:00 p.m., Tuesday, January 26, 2021.