CITY OF WEST KELOWNA

MINUTES OF THE REGULAR MEETING OF COUNCIL

Tuesday, April 18, 2023 at 6:00 P.m. - 10:00 P.m.

COUNCIL CHAMBERS

2760 CAMERON ROAD, WEST KELOWNA, BC

MEMBERS PRESENT:

• Mayor Gord Milsom
• Councillor Tasha Da Silva
• Councillor Rick de Jong
• Councillor Jason Friesen
• Councillor Stephen Johnston
• Councillor Carol Zanon

MEMBER ABSENT:

• Councillor Garrett Millsap

Staff Present:

• Allen Fillion, Director of Engineering / Operations
• Warren Everton, Director of Finance / CFO
• Sandy Webster, Director of Corporate Initiatives
• Jason Brolund, Fire Chief
• Brent Magnan, Director of Development Approvals
• Duncan Dixon, Staff Sgt., RCMP
• Rob Pikola, Inspector, RCMP
• Corinne Boback, Legislative Services Manager/Corporate Officer
• Lisa Siavashi, Financial Services Manager/Deputy CFO
• Chris Oliver, Planning Manager
• Mike Cain, Bylaw Services Manager

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1.

CALL THE REGULAR COUNCIL MEETING TO ORDER

The meeting was called to order at 6:04 p.m.

It was acknowledged that this meeting was held on the traditional territory of the Syilx/Okanagan Peoples.

This meeting was open to the public.  All representations to Council form part of the public record.  This meeting was webcast live and archived on the City's website.

2.

INTRODUCTION OF LATE ITEMS

2.1

DP 22-29, Development Permit with Variances, 3595 Elliott Road (Item 8.3.4 under Division Reports)

Correspondence received from:

• 19 Person Petition
• Emily McDonald and Sean Girard

2.2

Mayor Milsom (Add as Item 10.1 under Notice of Motion)

The following is provided as Notice of Motion and may be scheduled for Council consideration at a future regular Council meeting:

THAT Council direct staff to bring forward a report with a recommendation on how to fund the emergency only egress/multi-use path leading from Casa Loma neighbourhood to the Lakeview neighbourhood in the 2023 budget for consideration at the May 9, 2023, meeting of Council.

3.

ADOPTION OF AGENDA

• It was moved and seconded

  Resolution No. C174/23

  THAT the agenda be adopted as amended.

  CARRIED UNANIMOUSLY

4.

ADOPTION OF MINUTES

4.1

Minutes of the Special Council Meeting held Tuesday, April 11, 2023 in the City of West Kelowna Council Chambers

• It was moved and seconded

  Resolution No. C175/23

  THAT the minutes of the Special Council Meeting held Tuesday, April 11, 2023 in the City of West Kelowna Council Chambers be adopted.

  CARRIED UNANIMOUSLY

4.2

Minutes of the Regular Council Meeting held Tuesday, April 11, 2023 in the City of West Kelowna Council Chambers

• It was moved and seconded

  Resolution No. C176/23

  THAT the minutes of the Regular Council Meeting held Tuesday, April 11, 2023 in the City of West Kelowna Council Chambers be adopted.

  CARRIED UNANIMOUSLY

5.

MAYOR AND COUNCILLOR’S REPORTS

Mayor Milsom announced that this week is National Volunteer Week and on behalf of Council, extended their sincere gratitude to the many West Kelowna residents who give their time and service in support of others. Residents were encouraged to thank our community volunteers for the good work they do.

The City of West Kelowna is hosting an open house, on April 26, as an opportunity for community members to provide input on the Council's Draft 2022-2026 Strategic Priorities and learn about the proposed Economic Development opportunities in the community.

Mayor Milsom mentioned that Warren Everton, CFO is Acting CAO at this Council meeting while Paul Gipps, CAO is away at Local Government meetings.

The meeting recessed at 6:10 p.m.

The meeting reconvened at 6:12 p.m.

 

5.1

Regional District of Central Okanagan Highlights from the April 13, 2023 Regional Board Meeting

6.

DELEGATIONS

7.

UNFINISHED BUSINESS

8.

DIVISION REPORTS

8.1

CHIEF ADMINISTRATIVE OFFICER

8.1.1

2023 Department Statistics – 1st Quarter

The Acting CAO, Warren Everton introduced the 2023 Department Statistics - 1st Quarter report and advised Council that staff were available to answers questions from Council.

8.2

FINANCIAL SERVICES

8.2.1

Adoption of the 2023-2027 Financial Plan

Prior to the adoption of the 2023-2027 Financial Plan, the Corporate Officer advised the Mayor that the video and audio for the streaming of the Council meeting was not working properly and requested a recess to solve the issue. 

The meeting recessed at 6:40 p.m. and reconvened with full video and audio at 6:57 p.m.

• It was moved and seconded

  Resolution No. C176/23

  THAT Council adopt the “City of West Kelowna Financial Plan Bylaw 0304, 2023” with the tax increase set at 5.0%, which will result in a tax requisition of $41,563,677.

  CARRIED UNANIMOUSLY

8.2.2

2023 Tax Rate Bylaw No. 0305, 2023

• It was moved and seconded

  Resolution No. C178/23

  THAT Council adopt the tax multiplier schedule as attached; and,

  THAT Council give first, second and third reading to “City of West Kelowna Tax Rates Bylaw No. 0305, 2023”.

  CARRIED UNANIMOUSLY

8.2.3

2023 Transfer Station Parcel Tax Bylaw

• It was moved and seconded

  Resolution No. C179/23

  THAT Council give first, second and third reading to the “City of West Kelowna Transfer Station Parcel Tax Bylaw No. 0307, 2023”.

  CARRIED UNANIMOUSLY

8.2.4

2023 Sterile Insect Release Parcel Tax Bylaw

• It was moved and seconded

  Resolution No. C180/23

  THAT Council give first, second and third reading to the "City of West Kelowna Sterile Insect Release Parcel Tax Bylaw No. 0306, 2023".

  CARRIED UNANIMOUSLY

8.2.5

2023 RDCO Solid Waste and Recycling Program Parcel Tax Bylaw Adoption

• It was moved and seconded

  Resolution No. C181/23

  THAT Council give first, second and third reading to the "City of West Kelowna RDCO Solid Waste and Recycling Program Parcel Tax Bylaw No. 0308, 2023".

  CARRIED UNANIMOUSLY

8.3

DEVELOPMENT SERVICES

8.3.1

FEX 22-01, Floodplain Exemption, 3320 Turnbull Road

• It was moved and seconded

  Resolution No. C182/23

  THAT Council approve the Floodplain Exemption for 3320 Turnbull Road and allow an exemption to s.3.28.2 (a) ii. of the Zoning Bylaw to remove the 1.5m vertical setback requirement above a stream.

  CARRIED UNANIMOUSLY

8.3.2

A 21-06, Fill and Soil Use Application on ALR, 2402 Hayman Road

Theresa Loewen, from Ecoscape, was available for questions and comments. 

• It was moved and seconded

  Resolution No. C183/23

  THAT Council authorize and support the Notice of Intent for the placement of ~85,000 m³ of fill on ~34,000 m² of land in the ALR (File: A 21-06) for the property located at 2402 Hayman Road;

  THAT Council authorize this application subject to the condition that a Soil Deposition Permit, including necessary stormwater management be issued by the City of West Kelowna;

  THAT Council authorize this application subject to the applicant amending the covenant on title to allow for the alteration grade in no disturb area; and

  THAT Council direct staff to forward the application to the Agricultural Land Commission for consideration.

  CARRIED; Councillor Zanon opposed

   

8.3.3

P 21-20, Corporate Climate Action Plan Introduction

The Director of Development Services provided information on the project and introduced the consultant, Peter Robinson who introduced Ali Ergudenler who was in attendance online.  The consultants presented a PowerPoint presentation and were available for questions and comments from Council. 

8.3.4

DP 22-29; Development Permit with Variances; 3595 Elliott Road

Brady Derksen and Matt Johnston, Lime Architecture, were available virtually for questions.

• It was moved and seconded

  Resolution No. C184/23

  THAT Council approve the issuance of a Commercial Form and Character Development Permit with Variances (File: DP 22-29) for a six-unit live/work building at 3595 Elliott Road, in accordance with the attached permit (Attachment 1) and subject to receipt of a landscape security in the amount of $25,698.06.

  CARRIED UNANIMOUSLY

8.4

RECREATION AND CULTURE

8.5

ENGINEERING / PUBLIC WORKS / PARKS

8.5.1

Spring 2023 Water Supply Update

The Director of Engineering and Operations provided an update on the Spring 2023 Water Supply and was available for questions and comments from Council.

8.6

CORPORATE INITIATIVES

8.7

FIRE RESCUE SERVICES

9.

CORRESPONDENCE AND INFORMATION ITEMS

10.

NOTICE OF MOTION

10.1

Mayor Milsom

The following was provided as Notice of Motion and is scheduled for Council consideration at the May 9, 2023 regular Council meeting:

THAT Council direct staff to bring forward a report with a recommendation on how to fund the emergency only egress/multi-use path leading from Casa Loma neighbourhood to the Lakeview neighbourhood in the 2023 budget for consideration at the May 9, 2023, meeting of Council.

11.

ADJOURNMENT OF THE REGULAR MEETING

The meeting adjourned at 8:54 p.m.