CITY OF WEST KELOWNA

MINUTES OF THE REGULAR MEETING OF COUNCIL

Tuesday, July 23, 2024 at 6:00 P.m. - 10:00 P.m.

COUNCIL CHAMBERS

3731 OLD OKANAGAN HWY, WEST KELOWNA, BC

MEMBERS PRESENT:

• Mayor Gord Milsom
• Councillor Tasha Da Silva
• Councillor Rick de Jong
• Councillor Jason Friesen
• Councillor Stephen Johnston
• Councillor Garrett Millsap
• Councillor Carol Zanon

Staff Present:

• Allen Fillion, Director of Engineering/Operations
• Jason Brolund, Fire Chief
• Brent Magnan, Director of Development Approvals
• Corinne Boback, Legislative Services Manager/Corporate Officer
• Lisa Siavashi, Financial Services Manager/Deputy CFO
• Ron Mattiussi, Interim CAO
• Rob Hillis, Deputy Director of Engineering
• Erin Goodwin, Facilities and Recreation Manager
• Jeremy Frick, Building and Licensing Manager
• S/Sgt. Brendan Dolan

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1.

CALL THE REGULAR COUNCIL MEETING TO ORDER

The meeting was called to order at 6:06 p.m.

It was acknowledged that this meeting was held on the traditional territory of the Syilx/Okanagan Peoples.

This meeting was open to the public.  All representations to Council form part of the public record.  This meeting was webcast live and archived on the City's website.

2.

INTRODUCTION OF LATE ITEMS

2.1

Submissions for DP 24-10, Development Permit with Variance, 2419 Mountains Hollow Lane (Item 8.3.1)

Correspondence received from:

• Kirsten Charles
• Patty Hebert
• Bronte McKenzie
• Lanine Matthews
• Greg & Tamie Rusk
• John Leonard
• Karen Guy (60 person petition)
• Craig Van Dolder
• Grant & Cathy Geddes

3.

ADOPTION OF AGENDA

• It was moved and seconded

  Resolution No. C205/24

  THAT Council adopt the agenda as amended.

  CARRIED UNANIMOUSLY

4.

ADOPTION OF MINUTES

4.1

Minutes of the Special Council Meeting held Monday, June 3, 2024 in the City of West Kelowna Committee Room

• It was moved and seconded

  Resolution No. C206/24

  THAT the Minutes of the Special Council Meeting held Monday, June 3, 2024 in the City of West Kelowna Committee Room be adopted.

  CARRIED UNANIMOUSLY

4.2

Minutes of the Special Council Meeting held Tuesday, July 9, 2024 in the City of West Kelowna Council Chambers

• It was moved and seconded

  Resolution No. C207/24

  THAT Minutes of the Special Council Meeting held Tuesday, July 9, 2024 in the City of West Kelowna Council Chambers be adopted.

  CARRIED UNANIMOUSLY

4.3

Minutes of the Regular Council Meeting held Tuesday, July 9, 2024 in the City of West Kelowna Council Chambers

• It was moved and seconded

  Resolution No. C208/24

  THAT Minutes of the Regular Council Meeting held Tuesday, July 9, 2024 in the City of West Kelowna Council Chambers be adopted.

  CARRIED UNANIMOUSLY

5.

MAYOR AND COUNCILLOR’S REPORTS

Mayor Milsom and Council thanked Westside Celebration Society President Tina Bisson, the Executive, Committee members and volunteers for another successful Westside Daze. Council encouraged the community to be vigilant in reporting and safeguarding against wildfires. The Director of Engineering and Operations provided an update on the Rose Valley Water Treatment Plant operations and public concerns with discoloration.

6.

DELEGATIONS

7.

UNFINISHED BUSINESS

8.

DIVISION REPORTS

8.1

CHIEF ADMINISTRATIVE OFFICER

8.1.1

2024 Department Statistics – 2nd Quarter

• It was moved and seconded

  Resolution No. C209/24

  THAT the report titled “2024 Department Statistics – 2^nd Quarter” dated July 23, 2024 from the Executive Assistant, be received for information.

  CARRIED UNANIMOUSLY

8.1.2

2024 to 2034 CANADA COMMUNITY-BUILDING FUND AGREEMENT

• It was moved and seconded

  Resolution No. C210/24

  THAT Council authorize the Mayor and Corporate Officer to sign the 2024-2034 Canada Community-Building Fund agreement on behalf of the City of West Kelowna.

  CARRIED UNANIMOUSLY

8.2

FINANCIAL SERVICES

8.3

DEVELOPMENT SERVICES

8.3.1

DP24-10, Development Permit with Variance, 2419 Mountains Hollow Lane

• It was moved and seconded

  Resolution No. C211/254

  THAT Council authorize the issuance of a Multiple Family and Intensive Residential, Aquatic, Sensitive Terrestrial Ecosystem, and Hillside Development Permit (DP 24-10) for a townhouse development located at 2419 Mountains Hollow Lane;

  AND THAT Council authorize variances to the City of West Kelowna Zoning Bylaw No. 0265 in accordance with the attached permit to vary the:

  • Minimum required truck or van loading spaces be reduced from 4.0 to 3.0;

  AND THAT the issuance of the Development Permit be withheld pending receipt of a Landscape Security in the amount of $503,142.50;

  AND FURTHER THAT if the Development Permit has not been issued within one year from the date of approval, the Permit with variances shall be deemed to have been refused and the file closed.

  CARRIED UNANIMOUSLY

8.3.2

Z 22-08 – Zoning Bylaw Amendment (2741 Auburn Road)

• It was moved and seconded

  Resolution No. C212/24

  THAT Council give third reading to Zoning Amendment Bylaw No. 0265.12, 2023;

  THAT Council direct staff to schedule Zoning Amendment Bylaw No. 0265.12, 2023 for adoption following:

  • Approval of the bylaw by the Ministry of Transportation and Infrastructure;
  • Discharge of covenant (LB138594) which restricts the development of the lands to 220 dwelling units
  • Registration of a no build covenant that requires:
    • Preliminary design and cost estimates to secure the construction of the following Off-Site improvements prior to building construction (no phasing of improvements permitted):
      • Roundabout (Auburn Road/ Daimler Drive)
      • Restrict through traffic and left turns onto Byland Road / Old Okanagan Highway
      • Dual left turn lanes (Daimler Drive to Highway 97)
    • Road widening and on-street parking along the frontage of the subject property (Auburn Road).
    • Submission of a construction traffic plan at the time of Development Permit that minimizes impacts to school and industrial traffic, to the satisfaction of the Director of Engineering

  AND THAT the Off-Site works to be provided solely by the developer at 100% their cost.

  CARRIED UNANIMOUSLY

8.3.3

Z 23-01; Zoning Bylaw Amendment (Third Reading); 1179 Westside Road

• It was moved and seconded

  Resolution No. C213/24

  THAT Council give third reading as amended to City of West Kelowna Zoning Amendment Bylaw No. 0265.15, 2023;

  AND THAT Council direct staff to schedule Zoning Bylaw Amendment No. 0265.15, 2023 for adoption following:

  • Approval of the bylaw by the Ministry of Transportation and Infrastructure.
  • Registration of a covenant that includes preliminary design and cost estimates to secure: Upsizing approximately ~500 m of watermain along Parkinson Road and related water infrastructure improvements.
  CARRIED UNANIMOUSLY

8.4

RECREATION AND CULTURE

8.4.1

School District 23 Joint Use Agreement

• It was moved and seconded

  Resolution No. C214/24

  THAT Council approves the City entering into a Joint Use Agreement with School District No. 23 associated with the facilities identified in the attached Report from the Facilities and Recreation Manager, dated July 23, 2024;

  AND THAT Council authorize the Mayor and Corporate Officer to execute the attached Joint Use Agreement.

  CARRIED UNANIMOUSLY

8.5

ENGINEERING / PUBLIC WORKS / PARKS

8.6

CORPORATE INITIATIVES

8.7

FIRE RESCUE SERVICES

9.

CORRESPONDENCE AND INFORMATION ITEMS

10.

NOTICE OF MOTION

11.

ADJOURNMENT OF THE REGULAR MEETING

The meeting adjourned at 7:49 p.m.