CITY OF WEST KELOWNA

REGULAR COUNCIL MINUTES

Tuesday, October 21, 2025 at 6:00 P.m. - 10:00 P.m.

COUNCIL CHAMBERS

3731 OLD OKANAGAN HWY, WEST KELOWNA, BC

MEMBERS PRESENT:

• Mayor Gord Milsom
• Councillor Tasha Da Silva
• Councillor Rick de Jong
• Councillor Jason Friesen
• Councillor Stephen Johnston
• Councillor Garrett Millsap
• Councillor Carol Zanon

Staff Present:

• Patrick Pulak, Acting Chief Administrative Officer & General Manager of Operations
• Mark Panneton, Director of Legislative & Legal Services/Corporate Officer
• Rebecca Narinesingh, Deputy Corporate Officer
• Jason Brolund, Fire Chief/General Manager of Protective Services
• Karla Campbell, General Manager of Corporate Services
• Brent Magnan, General Manager of Community Development
• Lisa Siavashi, Financial Services Manager/Acting Chief Financial Officer
• Rob Hillis, Senior Manager of Engineering & Capital Projects
• Angele Clarke, Long Range Planning Manager
• Bob Dargatz, Development Manager/Approving Officer
• Chris Oliver, Planning Manager
• Ashley Stewart, Communications Manager
• Ruibin Li, Senior Planner
• Evan Sun, Infrastructure Engineer

​​

---

1.

CALL TO ORDER

Mayor Milsom called the meeting to order at 6:14 p.m., acknowledged that the meeting was being held on the traditional territory of the Syilx/Okanagan Peoples, stated that the meeting was open to the public, and informed that: all representations to Council form part of the public record; and the meeting was webcast live and archived on the City's website.

2.

INTRODUCTION OF LATE ITEMS

No items.

3.

ADOPTION OF AGENDA

• It was moved and seconded

  Resolution No. C237/25

  THAT the October 21, 2025 regular Council agenda be adopted as presented.

  CARRIED UNANIMOUSLY

4.

ADOPTION OF MINUTES

4.1

October 7, 2025 Special and Regular Council Minutes

• It was moved and seconded

  Resolution No. C238/25

  THAT the October 7, 2025 special and regular Council minutes be adopted.

  CARRIED UNANIMOUSLY

5.

MAYOR AND COUNCILLORS' REPORTS

No items.

6.

PRESENTATIONS

No items.

7.

DELEGATIONS

No items.

8.

UNFINISHED BUSINESS

No items.

9.

DIVISION REPORTS

9.1

Z 20-08.1; OCP and Zoning Bylaw Amendment (Post Public Hearing Options); 2211 Campbell Road

• It was moved and seconded

  Resolution No. C239/25

  THAT “City of West Kelowna Official Community Plan Amendment Bylaw No. 0300.07, 2025” be read a third time and adopted;

  AND THAT “City of West Kelowna Zoning Amendment Bylaw No. 0320.07, 2025” be read a third time and adopted;

  AND FURTHER THAT “City of West Kelowna Zoning Amendment Bylaw No. 0320.08, 2025” be read a third time and adopted.

  CARRIED UNANIMOUSLY

9.2

2025 Department Statistics – 3rd Quarter

Staff and Melinda Dixon (Inspector, Royal Canadian Mounted Police) responded to Council's questions.

• It was moved and seconded

  Resolution No. C240/25

  THAT the staff report titled "2025 Department Statistics – 3rd Quarter", dated October 21, 2025, be received for information.

  CARRIED UNANIMOUSLY

9.3

2026 Budget Workshop #1

• It was moved and seconded

  Resolution No. C241/25

  THAT Council vary the provisions of the "Council Procedure Bylaw No. 0258, 2018" (as amended) to allow for informal discussion during Item 9.3 regarding 2026 Budget Workshop #1, including discussion of the item without a motion on the floor.

  CARRIED UNANIMOUSLY

  Staff provided a presentation and responded to Council's questions.

  
  

• It was moved and seconded

  Resolution No. C242/25

  THAT the staff report titled "2026 Budget Workshop #1", dated October 21, 2025, be received for information.

  CARRIED UNANIMOUSLY

9.4

Housing Accelerator Fund - Incentives Program and As-of-Right Zoning for Priority Housing

Mayor Milsom, with the consent of Council, declared a recess at 7:16 p.m. The meeting reconvened at 7:26 p.m. with all members of Council present.

• It was moved and seconded

  Resolution No. C243/25

  THAT Council vary the provisions of the "Council Procedure Bylaw No. 0258, 2018" (as amended) to allow for informal discussion during Item 9.4 regarding Housing Accelerator Fund-Incentives Program and As-of-Right Zoning for Priority Housing, including discussion of the item without a motion on the floor.

  CARRIED UNANIMOUSLY

  Staff and Daniel Sturgeon (Planning Consultant, Urban Systems) provided a presentation and responded to Council's questions.

  Mayor Milsom, with the consent of Council, declared a recess at 9:28 p.m. The meeting reconvened at 9:40 p.m. with all members of Council present.

  
  

9.5

Plan for Firefighting in Complex Buildings

• It was moved and seconded

  Resolution No. C244/25

  THAT the regular Council meeting be extended to 11:00 p.m.

  CARRIED UNANIMOUSLY

  Staff provided a presentation and responded to Council's questions.

  
  

• It was moved and seconded

  Resolution No. C245/25

  THAT the “Plan for Firefighting in Complex Buildings” dated October 21, 2025 as presented by the Fire Chief be approved;

  AND THAT staff continue to work with Westbank First Nation to secure a revised service agreement, as outlined in the staff report, dated October 21, 2025.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C246/25

  THAT staff bring forward a request for additional firefighters as per timeline in option 2, as outlined in the staff report, dated October 21, 2025 as part of the 2026 budget process.

  CARRIED; Councillor de Jong voted in the negative.

9.6

Traffic Bylaw Amendments

• It was moved and seconded

  Resolution No. C247/25

  THAT consideration of Item 9.6 regarding Traffic Bylaw Amendments be deferred to the November 4, 2025 regular Council meeting.

  CARRIED; Councillor Millsap voted in the negative.

9.7

Tender Award Request – Royal LePage Place Energy Retrofits

• It was moved and seconded

  Resolution No. C248/25

  THAT the Request for Proposal (RFP) for Royal LePage Place Energy Retrofits (the “Project”) in the amount of $1,185,544 be awarded to Yeti Refrigeration Inc.;

  AND THAT the Mayor and Corporate Officer be authorized to execute the agreements and contracts associated with the Project.

  CARRIED UNANIMOUSLY

9.8

2026 Property Tax Exemption Bylaw 0335, 2025

• It was moved and seconded

  Resolution No. C249/25

  THAT "Property Tax Exemption Bylaw No. 0335, 2025" be adopted.

  CARRIED UNANIMOUSLY

9.9

UBCM Strategic Priorities Fund Grant Application Update

Staff responded to Council's questions.

• It was moved and seconded

  Resolution No. C250/25

  THAT Council supports the grant application to the Union of B.C. Municipalities Strategic Priorities Fund Capacity Building Stream, requesting 100 per cent funding for the Asset Management Plan Implementation, and the proposed activities outlined in the application;

  AND THAT the 2026 to 2030 Financial Plan be amended to reflect any grant funding;

  AND THAT should any cost overruns of the Asset Management Plan Implementation project occur, over and above the requested grant funding, that Council provide funding support, as may be needed, in keeping with the adopted 10-Year Capital Plan;

  AND THAT existing resources be assigned to support overall grant management;

  AND FURTHER THAT Council authorizes the Mayor and Corporate Officer to execute the necessary contribution agreement for a successful application.

  CARRIED UNANIMOUSLY

10.

CORRESPONDENCE AND INFORMATION ITEMS

No items.

11.

NOTICE OF MOTION

No items.

12.

ADJOURNMENT

The meeting adjourned at 10:55 p.m.