CITY OF WEST KELOWNA

MINUTES OF THE COMMITTEE OF THE WHOLE

Tuesday, November 05, 2024 at 3:00 P.m. - 7:00 P.m.

COUNCIL CHAMBERS

3731 OLD OKANAGAN HWY, WEST KELOWNA, BC

MEMBERS PRESENT:

• Mayor Gord Milsom
• Councillor Tasha Da Silva (Acting Mayor)
• Councillor Rick de Jong
• Councillor Jason Friesen
• Councillor Stephen Johnston
• Councillor Garrett Millsap
• Councillor Carol Zanon

Staff Present:

• Ron Bowles, CAO
• Trevor Seibel, Deputy CAO/Deputy Corporate Officer
• Warren Everton, Director of Finance/CFO
• Brent Magnan, Director of Development Approvals
• Rob Hillis, Acting Director of Engineering and Operations
• Lisa Siavashi, Financial Services Manager/Deputy CFO
• Chris Anderson, Public Works Manager
• William Scott, Bylaw Supervisor

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1.

CALL THE COMMITTEE OF THE WHOLE TO ORDER

The meeting was called to order at 3:01 p.m.

It was acknowledged that this meeting was held on the traditional territory of the Syilx/Okanagan Peoples.

This meeting was open to the public and all representations to Council form part of the public record. This meeting was webcast live and archived on the City’s website.

2.

INTRODUCTION OF LATE ITEMS

3.

ADOPTION OF AGENDA

• It was moved and seconded

  Resolution No. COW005-24

  THAT the agenda be adopted as presented.

  CARRIED UNANIMOUSLY

4.

ADOPTION OF MINUTES

4.1

Minutes of the Committee of the Whole Meeting held Tuesday, June 18, 2024 in the City of West Kelowna Council Chambers

• It was moved and seconded

  Resolution No. COW006-24

  THAT the minutes from the Committee of the Whole meeting held Tuesday, June 18, 2024 in the City of West Kelowna Council Chambers be adopted.

  CARRIED UNANIMOUSLY

5.

MAYOR AND COUNCILLOR’S REPORTS

6.

PRESENTATIONS

6.1

Heritage Preservation Bylaw Proposal for the City of West Kelowna

Jeremiah Ryder, Executive Director, Westbank Museum provided a presentation on a proposal to implement and expand a Heritage Preservation program for the City of West Kelowna and was available for questions and comments from Council.

6.2

Bear Hazard Assessment

Lisa Lopez, WildSafeBC Program Manager, BC Conservation Foundation and Breanna Scott, WildSafeBC Central Okanagan Coordinator provided a presentation on the Bear Hazard Assessment and were available for questions and comments from Council.

• It was moved and seconded

  Resolution No. COW007-24

  THAT Council request a staff report that informs Council on the next steps in the Bear Smart Community program.

  CARRIED UNANIMOUSLY

6.3

West Kelowna Minor Baseball - Indoor Baseball Complex

Sean Glendinning, President of West Kelowna Minor Baseball, provided a verbal presentation on a proposed Indoor Baseball Complex and was available for questions and comments from Council.

The meeting recessed at 4:34 p.m.

The meeting reconvened at 4:42 p.m.

7.

UNFINISHED BUSINESS

8.

DIVISION REPORTS

8.1

CHIEF ADMINISTRATIVE OFFICER

8.2

FINANCIAL SERVICES

8.2.1

2025 Budget Primer Capital and Reserves

The Director of Finance/CFO provided a PowerPoint presentation on the 2025 budget primer capital and reserves and was available for questions and comments from Council.

8.3

DEVELOPMENT SERVICES

8.4

RECREATION AND CULTURE

8.5

ENGINEERING / PUBLIC WORKS / PARKS

8.6

CORPORATE INITIATIVES

8.7

FIRE RESCUE SERVICES

9.

CORRESPONDENCE AND INFORMATION ITEMS

10.

NOTICE OF MOTION

11.

ADJOURNMENT OF THE COMMITTEE OF THE WHOLE

The meeting adjourned at 5:31 p.m.