CITY OF WEST KELOWNA

MINUTES OF THE REGULAR MEETING OF COUNCIL

Tuesday, May 16, 2023 at 1:30 P.m. - 5:30 P.m.

COUNCIL CHAMBERS

2760 CAMERON ROAD, WEST KELOWNA, BC

MEMBERS PRESENT:

• Mayor Gord Milsom
• Councillor Tasha Da Silva
• Councillor Rick de Jong
• Councillor Jason Friesen
• Councillor Stephen Johnston
• Councillor Garrett Millsap
• Councillor Carol Zanon

Staff Present:

• Paul Gipps, CAO
• Allen Fillion, Director of Engineering / Operations
• Warren Everton, Director of Finance / CFO
• Sandy Webster, Director of Corporate Initiatives
• Michelle Reid, Director of Human Resources
• Jason Brolund, Fire Chief
• Brad Savoury, Director of Legal Services
• Brent Magnan, Director of Development Approvals
• Corinne Boback, Legislative Services Manager/Corporate Officer
• Bob Dargatz, Development Manager/Approving Officer
• Chris Oliver, Planning Manager
• Carla Eaton, Senior Planner

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1.

CALL THE REGULAR COUNCIL MEETING TO ORDER

The meeting was called to order at 1:31 pm.

It was acknowledged that this meeting was held on the traditional territory of the Syilx/Okanagan Peoples.

This meeting was open to the public.  All representations to Council form part of the public record. This meeting was webcast live and archived on the City's website.

2.

INTRODUCTION OF LATE ITEMS

2.1

Submissions for DP 22-26; Development Permit with Variances; 3401 Sundance Drive (item 8.3.1)

Correspondence received from:

• Jamie Peterson
• Kaylee Fairman
• Josh Hennig
• Richard Getty and Tracy Sinclair
• Karen Smiley
• Lyndsay Anne Parrott
• Queena Pan
• Mei Ying Cao
• Todd Ruscheinsky and Jo-Anne Koral
• Ian and Carolyn Larratt
• Bruce Larratt
• Heather Manaog
• Alexander Tyabji
• Andreea Savan

2.2

Replacement Page 98 for P 21-01; Official Community Plan Update; Stakeholder and Public Feedback (item 8.3.2)

This page is being replaced to correct the red boundary for Raymer Area in Figure 2.

2.3

Replacement Page 101 for P 21-01; Official Community Plan Update; Stakeholder and Public Feedback (item 8.3.2)

This page is being replaced to correct Decision Point #6 to read Decision Point #5.

2.4

Add a new referral response into Attachment 2 of P 21-01; Official Community Plan Update; Stakeholder and Public Feedback (item 8.3.2)

These pages are a new referral response from the Archaeology Branch and being added to the end of the agenda package.

3.

ADOPTION OF AGENDA

• It was moved and seconded

  Resolution No. C208/23

  THAT the agenda be adopted as amended.

  CARRIED UNANIMOUSLY

4.

ADOPTION OF MINUTES

4.1

Minutes of the Special Council Meeting held Monday, May 8, 2023 in the City of West Kelowna Council Chambers

• It was moved and seconded

  Resolution No. C209/23

  THAT the minutes of the Special Council meeting held Monday, May 8, 2023 in the City of West Kelowna Council Chambers be adopted.

  CARRIED UNANIMOUSLY

4.2

Minutes of the Special Council Meeting held Tuesday, May 9, 2023 in the City of West Kelowna Council Chambers

• It was moved and seconded

  Resolution No. C210/23

  THAT the minutes of the Special Council meeting held Tuesday, May 9, 2023 in the City of West Kelowna Council Chambers be adopted.

  CARRIED UNANIMOUSLY

4.3

Minutes of the Public Hearing held Tuesday, May 9, 2023 in the City of West Kelowna Council Chambers

• It was moved and seconded

  Resolution No. C211/23

  THAT the minutes of the Public Hearing held Tuesday, May 9, 2023 in the City of West Kelowna Council Chambers be adopted.

  CARRIED UNANIMOUSLY

4.4

Minutes of the Regular Council Meeting held Tuesday, May 9, 2023 in the City of West Kelowna Council Chambers

• It was moved and seconded

  Resolution No. C212/23

  THAT the minutes of the Regular Council meeting held Tuesday, May 9, 2023 in the City of West Kelowna Council Chambers be adopted.

  CARRIED UNANIMOUSLY

5.

MAYOR AND COUNCILLOR’S REPORTS

5.1

Regional District of Central Okanagan Highlights from the Thursday, May 4, 2023 Regional Board Meeting

Council extended their sincere condolences to the family and friends of Elaine Hughes-Games who the West Kelowna community lost in a tragic accident in Glen Canyon Regional Park last week. Her many wonderful contributions – not only here in West Kelowna, but throughout the Central Okanagan – will be greatly missed and dearly remembered.

Mayor Milsom congratulated the Westside Senior Citizens Service Association on 50 years of serving our Greater Westside community. The public is invited to join in the celebration of this special milestone on May 23, 2023, from 1 p.m. to 3 p.m. at the Activity Centre at 3661 Old Okanagan Highway in West Kelowna. He thanked many volunteers who have served over the decades and to those who continue to serve today, providing 25-plus activities to promote health and wellness for our growing community and helping to make West Kelowna truly the place to be.

6.

DELEGATIONS

7.

UNFINISHED BUSINESS

8.

DIVISION REPORTS

8.1

CHIEF ADMINISTRATIVE OFFICER

8.2

FINANCIAL SERVICES

8.3

DEVELOPMENT SERVICES

8.3.1

DP 22-26; Development Permit with Variances; 3401 Sundance Drive

Mike Sheppard and Ryan Jones (Developer/Applicant) spoke in support of the development and addressed concerns brought forward from residents and were available for questions and comments from Council.

The meeting recessed at 2:16 p.m.

The meeting reconvened at 2:30 p.m.

• It was moved and seconded

  Resolution No. C213/23

  THAT Council postpone consideration of the proposed multiple family and intensive residential, hillside, and sensitive terrestrial ecosystem development permit with variances (File: DP 22-26) and direct the applicant to revise the following elements of their proposal:

  • Include a turnaround and loading space on Ensign Lane;
  • Secure legal access for units 53-56 (approx.) on Ensign Lane;
  • Reallocate the number of visitor spaces for each laneway to be proportional to the number of units;
  • Revise the design of the extended portion of Ensign Lane to include increased safety elements consistent with best practices and the City’s Hillside DPA guidelines and demonstrate that turning movements can be reasonably accommodated to any units near its terminus; and
  • Clearly provide a location for snow deposition on Ensign Lane.
  CARRIED UNANIMOUSLY

8.3.2

P 21-01; Official Community Plan Update; Stakeholder and Public Feedback

The Director of Development Approvals provided a PowerPoint presentation to Council on the Draft Official Community Plan (OCP) Phase 4 public engagement summary and external referral feedback to support the workshop discussion.  Council provided their comments regarding density bonusing, building heights in urban and neighbourhood centres and revisions to the Growth Boundary related to the Raymer Comprehensive Development Plan area. The Director of Development Approvals was available for questions and comments from Council.

The meeting recessed at 3:22 p.m. to begin the Committee of the Whole meeting.

The meeting reconvened at 4:42 p.m.

8.4

RECREATION AND CULTURE

8.5

ENGINEERING / PUBLIC WORKS / PARKS

8.6

CORPORATE INITIATIVES

8.7

FIRE RESCUE SERVICES

9.

CORRESPONDENCE AND INFORMATION ITEMS

10.

NOTICE OF MOTION

11.

ADJOURNMENT OF THE REGULAR MEETING

The next Council meeting is scheduled for Tuesday, May 23, 2023.

The meeting adjourned at 5: 52 pm