CITY OF WEST KELOWNA

MINUTES OF THE REGULAR MEETING OF COUNCIL

, Immediately Following the Public Hearing at 6:00 p.m.
COUNCIL CHAMBERS
2760 CAMERON ROAD, WEST KELOWNA, BC
MEMBERS PRESENT:
  • Mayor Gord Milsom
  • Councillor Tasha Da Silva
  • Councillor Rick de Jong
  • Councillor Jason Friesen (virtual)
  • Councillor Stephen Johnston
  • Councillor Garrett Millsap
  • Councillor Carol Zanon
Staff Present:
  • Paul Gipps, CAO
  • Allen Fillion, Director of Engineering / Operations
  • Warren Everton, Director of Finance / CFO
  • Sandy Webster, Director of Corporate Initiatives
  • Jason Brolund, Fire Chief
  • Brad Savoury, Director of Legal Services
  • Brent Magnan, Director of Development Approvals
  • Duncan Dixon, Staff Sgt., RCMP
  • Rob Pikola, Inspector, RCMP
  • Bob Dargatz, Development Manager/Approving Officer
  • Erin Goodwin, Facilities and Recreation Manager
  • Chris Anderson, Public Works Manager
  • Mike Cain, Bylaw Services Manager
  • Jeremy Frick, Building and Licensing Manager
  • Mark Roberts, Parks Manager
  • Chris Oliver, Planning Supervisor
  • Rebecca Narinesingh, Corporate Records Coordinator
  • Christy Staunton, Community Recreation Coordinator

​​

1.
CALL THE REGULAR COUNCIL MEETING TO ORDER

 

The meeting was called to order at 6:56 p.m.

It was acknowledged that this meeting was held on the traditional territory of the Syilx/Okanagan Peoples.

This meeting was open to the public.  All representations to Council form part of the public record.  This meeting was webcast live and archived on the City's website.

2.
INTRODUCTION OF LATE ITEMS

 

3.
ADOPTION OF AGENDA

 

  • It was moved and seconded

    Resolution No.C293/22

    THAT the agenda be adopted as presented.

    CARRIED UNANIMOUSLY

4.
ADOPTION OF MINUTES

 

4.1
Minutes of the Inaugural Council Meeting, held Tuesday, November 1, 2022 at the Cove Lakeside Resort

This item has attachments. 
1.Post-Meeting Minutes - RC_Nov01_2022 - English.pdf

  • It was moved and seconded

    Resolution No.C294/22

    THAT the minutes of the Inaugural Council Meeting, held Tuesday, November 1, 2022 at the Cove Lakeside Resort be adopted as amended.

    CARRIED UNANIMOUSLY

4.2
Minutes of the Special Council Meeting, held Tuesday, November 1, 2022 at the Cove Lakeside Resort

This item has attachments. 
1.Post-Meeting Minutes - ICM_Nov01_2022 - English.pdf

  • It was moved and seconded

    Resolution No.C295/22

    THAT the minutes of the Special Council Meeting, held Tuesday, November 1, 2022 at the Cove Lakeside Resort be adopted.

    CARRIED UNANIMOUSLY

4.3
Minutes of the Special Council Meeting, held Monday, November 14, 2022 at Townplace Suites by Marriott

This item has attachments. 
1.Post-Meeting Minutes - ICM_Nov14_2022 - English.pdf

  • It was moved and seconded

    Resolution No.C296/22

    THAT the minutes of the Special Council Meeting, held Monday, November 14, 2022 at Townplace Suites by Marriott be adopted.

    CARRIED UNANIMOUSLY

5.
MAYOR AND COUNCILLOR’S REPORTS

 

6.
PRESENTATIONS

 

6.1
Melissa Grassmick, Julia's Junction Inclusive Play Space; Project Update

This item has attachments. 
1.Julia's Junction Inclusive Play Space Presentation.pdf

Melissa Grassmick provided an update on Julia's Junction Inclusive Play Space with project timelines. Mark Roberts, Parks Manager, provided an update on the City of West Kelowna's participation in the project.

6.2
Lauren Wishart, WildSafeBC Central Okanagan; End of the Season Update

This item has attachments. 
1.WestK_Council Presentation_Nov 22, 2022.pdf

Lauren Wishart, WildSafeBC's Okanagan Westside Coordinator, provided an update on this years wildlife activity in the community.

7.
UNFINISHED BUSINESS

 

8.
DIVISION REPORTS

 

8.1
CHIEF ADMINISTRATIVE OFFICER

 

8.1.1
2022 Department Statistics - 3rd Quarter

This item has attachments. 
1.2022 Department Statistics - 3rd Quarter.pdf
2.Attachment 1.pdf
3.Attachment 2.pdf
4.Attachment 3.pdf
5.Attachment 4.pdf
6.Attachment 5.pdf
7.Attachment 6.pdf
8.Attachment 7.pdf
9.Attachment 8.pdf

The CAO provided an update on the 2022 3rd Quarter Department Statistics.

8.1.2
Winter Road Maintenance Update

 

The Public Works Manager provided an update on Winter Road Maintenance.

8.1.3
City of West Kelowna Holiday Programs and Events 2022

This item has attachments. 
1.City of West Kelowna Holiday Events 2022(1).pdf
2.2022_Holiday_Event_Guide-For_Council-for_Nov22_meeting.pdf

The Facilities and Recreation Manager along with the Community Recreation Coordinator provided an update on December holiday events.

8.1.4
Council Meeting Schedule 2023

This item has attachments. 
1.Council Meeting Schedule 2023.pdf
2.2023 Council Meeting Schedule DRAFT.pdf

  • It was moved and seconded

    Resolution No.C297/22

    THAT Council resolve to amend the “City of West Kelowna Council Procedure Bylaw No. 0258, 2018” as follows:

    By deleting Section 5.5.2(d) that reads: 

    “(d)      begin at 1:30 p.m. on the second Tuesday of each month; and 6:00 p.m. on the 4th Tuesday of each month;”

    and replacing it with:

    “(d)      begin at 3:30 p.m. on the second Tuesday of each month; and 6:00 p.m. on the fourth Tuesday of each month;”

    And by deleting Section 5.5.2 (e) that reads:

    “(e)   be adjourned before 5:30 p.m. on the second Tuesday of each month; be adjourned before 10:00 p.m. on the fourth Tuesday of each month; be adjourned 4 hours following the start time of a Special Council meeting, unless, by majority vote, the Council members decide to extend the time of the adjournment.”

    and replacing it with:

    “(e)    be adjourned before 7:30 p.m. on the second Tuesday of each month; be adjourned before 10:00 p.m. on the fourth Tuesday of each month; be adjourned 4 hours following the start time of a Special Council meeting, unless, by majority vote, the Council members decide to extend the time of the adjournment.”

    AND FURTHER THAT Council gives first, second and third reading to the “CITY OF WEST KELOWNA COUNCIL PROCEDURE AMENDMENT BYLAW NO. 0258.03, 2022.”

    AND FURTHER THAT staff bring back the 2024 Council Meeting schedule at the first meeting in November 2023 for review and consideration.

    CARRIED; Councillor Zanon opposed

     

8.1.5
Amendment to the Freedom of Information and Protection of Privacy Bylaw 2009 No. 0037 (First, Second and Third Reading)

This item has attachments. 
1.Amendment to the Freedom of Information and Protection of Privacy Bylaw 2009 No. 0037(2).pdf
2.B0037.01 Freedom of Information and Protection of Privacy Amendment Bylaw(2).pdf

  • It was moved and seconded

    Resolution No.C298/22

    THAT Council resolve to give first, second and third reading to the Freedom of Information and Protection of Privacy Bylaw 2009 No. 0037.

    CARRIED UNANIMOUSLY

8.1.6
2023 Draft Budget Primer and Timelines

This item has attachments. 
1.2023 Draft Budget Primer.pdf

The CFO provided an update on the process and timeline of the Draft 2023 Budget.

8.2
DEVELOPMENT SERVICES

 

8.2.1
Z 22-05; OCP Amendment Bylaw No.100.68 and Zoning Amendment Bylaw No. 0265.01, 2022 (Post Public Hearing); 1045 Bear Creek Rd

This item has attachments. 
1.Z 22-05; OCP Amendment Bylaw No.100.68 and Zoning Amendment Bylaw No.265.01 (Post PH); 1045 Bear Creek Rd.pdf

  • It was moved and seconded

    Resolution No.C299/22

    THAT Council resolve to postpone consideration to further identify conditions for adoption of the amendment bylaws related to site servicing (water and storm water) and potential off-site improvements.

    CARRIED UNANIMOUSLY

8.2.2
Z 22-06; Zoning Amendment Bylaw No.154.114, 2022 (Post Public Hearing); Smith Creek, Stage 4

This item has attachments. 
1.Z 22-06; Zoning Amendment Bylaw No.154.114, 2022 (Post PH); Smith Creek, Stage 4.pdf

  • It was moved and seconded

    Resolution No.C300/22

    THAT Council resolve to postpone consideration of the amendment bylaw to allow for further details regarding the proposed off-site pedestrian and cycling improvements and any other applicable conditions.

    CARRIED UNANIMOUSLY

8.2.3
DVP 22-12; Development Variance Permit; 2834 Bentley Road

 

*The applicant no longer wishes to proceed with this application.   

 

  • It was moved and seconded

    Resolution No.C301/22

    THAT the meeting be extended to 10:30 p.m.

    CARRIED UNANIMOUSLY

8.2.4
P 21-01; Official Community Plan Update Report

This item has attachments. 
1.P 21-01, Official Community Plan Update Report.pdf
2.Attachment 1 - Draft Growth Boundary Map.pdf
3.Attachment 2 - Brainstorm Portal Survey Response Map.pdf
4.Attachment 3 - Brainstorm Portal Analysis Summary.pdf

The Director of Development Approvals provided an update on the Official Community Plan.

8.2.5
P22-06 Secondary Suite Council Policy Removal

This item has attachments. 
1.P 22-06; Secondary Suite Policy - Removal(1).pdf
2.current Secondary-Suite-Policy(1).pdf
3.Amendment Bylaw for the Fees and Charges Bylaw No 0028.74(1).pdf
4.Amendment Bylaw for Business Licenses and Regulations Bylaw No 0087.16(1).pdf

  • It was moved and seconded

    Resolution No.C302/22

    THAT Council resolve to give first, second, and third reading to amend the Fees and Charges Bylaw No. 0028.74; and

    THAT Council resolve to give first, second, and third reading to amend the Business Licensing and Regulations Bylaw 2010 No. 0087.16.

    CARRIED UNANIMOUSLY

8.2.6
Z 22-01; Zoning Amendment Bylaw No. 0265.03, 2022 (Adoption); 3725 Boucherie Rd (Frind Winery)

This item has attachments. 
1.Z 22-01; Zoning Amendment Bylaw No.0260.03, 2022 (Adoption); 3725 Boucherie Road(1).pdf
2.1 ZB0265.03(1).pdf

  • It was moved and seconded

    Resolution No.C303/22

    THAT Council resolve to adopt the City of West Kelowna Zoning Amendment Bylaw No. 0265.03, 2022.

    CARRIED UNANIMOUSLY

8.3
ENGINEERING / PUBLIC WORKS / PARKS

 

8.4
FIRE RESCUE SERVICES

 

8.5
CORPORATE INITIATIVES

 

8.6
FINANCIAL SERVICES

 

9.
CORRESPONDENCE AND INFORMATION ITEMS

 

10.
NOTICE OF MOTION

 

11.
ADJOURNMENT OF THE REGULAR MEETING

 

The meeting adjourned at 10:11 p.m.

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