CITY OF WEST KELOWNA

MINUTES OF THE REGULAR MEETING OF COUNCIL

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COUNCIL CHAMBERS
3731 OLD OKANAGAN HWY, WEST KELOWNA, BC
MEMBERS PRESENT:
  • Mayor Gord Milsom
  • Councillor Tasha Da Silva
  • Councillor Jason Friesen
  • Councillor Stephen Johnston
  • Councillor Garrett Millsap
  • Councillor Carol Zanon
MEMBER ABSENT:
  • Councillor Rick de Jong
Staff Present:
  • Ron Bowles, CAO
  • Trevor Seibel, Deputy CAO/Deputy Corporate Officer
  • Warren Everton, Director of Finance/CFO
  • Jason Brolund, Fire Chief
  • Brent Magnan, Director of Development Approvals
  • Rob Hillis, Acting Director of Engineering and Operations
  • Bob Dargatz, Development Manager/Approving Officer
  • Lisa Siavashi, Financial Services Manager/Deputy CFO
  • Chris Oliver, Planning Manager
  • Mark Roberts, Parks Manager
  • Brittany Nichols, Long Range Planning Manager
  • Carla Eaton, Senior Planner - Long Range

​​

1.
CALL THE REGULAR COUNCIL MEETING TO ORDER

 

The meeting was called to order at 1:32 p.m.

It was acknowledged that this meeting was held on the traditional territory of the Syilx/Okanagan Peoples.

This meeting was open to the public.  All representations to Council form part of the public record.  This meeting was webcast live and archived on the City's website.

2.
INTRODUCTION OF LATE ITEMS

 

3.
ADOPTION OF AGENDA

 

  • It was moved and seconded

    Resolution No.C293/24

    THAT the agenda be adopted as presented.

    CARRIED UNANIMOUSLY

4.
ADOPTION OF MINUTES

 

4.1
Minutes of the Special Council Meeting held Tuesday, November 26, 2024 in the City of West Kelowna Council Chambers

This item has attachments. 
1.Post-Meeting Minutes - ICM_Nov26_2024 - English.pdf

  • It was moved and seconded

    Resolution No.C294/24

    THAT the minutes of the Special Council meeting held Tuesday, November 26, 2024 in the City of West Kelowna Council Chambers be adopted.

    CARRIED UNANIMOUSLY

4.2
Minutes of the Regular Council Meeting held Tuesday, November 26, 2024 in the City of West Kelowna Council Chambers

This item has attachments. 
1.Post-Meeting Minutes - RC_Nov26_2024 - English.pdf

  • It was moved and seconded

    Resolution No.C295/24

    THAT the minutes of the Regular Council meeting held Tuesday, November 26, 2024 in the City of West Kelowna Council Chambers be adopted.

    CARRIED UNANIMOUSLY

5.
MAYOR AND COUNCILLOR’S REPORTS

 

Mayor Milsom noted that the 27th Annual Firefighters food drive is off to a terrific start thanks to the community’s overwhelming generosity. Mayor Milsom, on behalf of Council, also thanked City staff and the many volunteers, participants and vendors who hosted another spectacular Light Up on December 6.

6.
DELEGATIONS

 

6.1
Keith Funk, New Town Architecture & Engineering Inc.

This item has attachments. 
1.New Response Completed for Request to Appear As a Delegation.pdf

Keith Funk from New Town Architecture & Engineering Inc provided a presentation to Council regarding the Raymer CDP submission and was available for questions from Council.

7.
UNFINISHED BUSINESS

 

8.
DIVISION REPORTS

 

8.1
CHIEF ADMINISTRATIVE OFFICER

 

8.2
FINANCIAL SERVICES

 

8.3
DEVELOPMENT SERVICES

 

8.3.1
CDP 11-01 – Raymer Comprehensive Development Plan – Request for Direction

This item has attachments. 
1.CDP11-01 Raymer Comprehensive Development Plan Application Update.pdf
2.Attach 1. Letter to owners.pdf
3.Attach 2. Raymer CDP Letter.pdf

Chris Oliver, Planning Manager, provided a presentation to Council on the Raymer Comprehensive Development Plan and was available for questions from Council.

  • It was moved and seconded

    Resolution No.C296/24

    THAT Council direct staff to continue to work with the applicant to advance the review of the Raymer comprehensive Development Plan;

    AND THAT the applicant be provided one (1) year to resubmit their application;

    AND FURTHER THAT if the application is not resubmitted within one (1) year, file CDP 11-01 will be closed.

    CARRIED; Mayor Milsom opposed

5.
MAYOR AND COUNCILLOR’S REPORTS

  

5.2
Kara Triance - Presentation

 

Mayor Milsom, on behalf of Council acknowledged the work and service of Superintendent Kara Triance and wished her well with her retirement. Council presented Superintendent Triance with a small gift in recognition of her years of service.

8.
DIVISION REPORTS

  

8.3
DEVELOPMENT SERVICES

  

8.3.2
Housing Needs Assessment – Interim Update

This item has attachments. 
1.P 24-15; Interim Housing Needs Report.pdf
2.Attachment 1 - CWK Interim Housing Needs Report.pdf

Brittany Nichols, Long Range Planning Manager, and Erin Lloyd, Colliers Strategy & Consulting, provided a presentation to Council on the Housing Needs Assessment – Interim Update and was available for questions from Council.

  • It was moved and seconded

    Resolution No.C297/24

    THAT Council receives, for information, the Interim Housing Needs Report.

    CARRIED UNANIMOUSLY

    Mayor Milsom queried Council if there was a desire to deal with Item 8.3.5 Z23-09 Zoning Bylaw Amendment (2355 Marshall Road) now.


  • It was moved and seconded

    Resolution No.C298/24

    THAT Council address Item 8.3.5. Z23-09 Zoning Bylaw Amendment (2355 Marshall Road) before Item 8.3.3 P22-08 Zoning Bylaw No. 0320.

    CARRIED UNANIMOUSLY

8.3.5
Z 23-09, Zoning Bylaw Amendment (2355 Marshall Road)

This item has attachments. 
1.Z 23-09; Zoning Bylaw Amendment; 2355 Marshall Road (Adoption).pdf
2.Attach 1. Zoning Bylaw No.0265.22.pdf

Chris Oliver, Planning Manager, provided a verbal update on file Z 23-09 and was available for questions from Council.

  • It was moved and seconded

    Resolution No.C299/24

    THAT Council adopt City of West Kelowna Zoning Amendment Bylaw No. 0265.22, 2024.

    CARRIED UNANIMOUSLY

    The meeting recessed at 3:02 p.m.

    The meeting reconvened at 3:16 p.m.


8.3.3
P 22-08, Zoning Bylaw No. 0320 (3rd Reading as amended)

This item has attachments. 
1.P 22-08, Zoning Bylaw No. 320 (3rd Reading as amended).pdf
2.Attachment 1 ZBL 320 Sched A as amended.pdf
3.Attachment 2 Summary of Proposed ZBL Revisions.pdf

Brent Magnan, Director of Development Approvals, provided a presentation to Council on the proposed 3rd reading of Zoning Bylaw No. 0320 and was available for questions from Council.

  • It was moved and seconded

    Resolution No.C300/24

    THAT Council direct staff to amend the Density Bonus Rate from the 10% percent of estimated increase in land value with a rate of $71.00/m2 ($6.60/sf) to a specified rate of 25% of estimated increase in land value with a rate of $177.50/m2 ($16.50/sf).

    CARRIED UNANIMOUSLY

  • It was moved and seconded

    Resolution No.C301/24

    THAT Council direct staff to amend the Density Bonus Contributions for Housing, Table 3.17, to remove the exemption for 100% market rental for up to and including 12 storeys. 

    Apartment Building Type

    Bonus Density Rate

    Residential only, wood frame, condominium tenures

    $71.00/m2 ($6.60/sf)

    Mixed-use (condominium residential above commercial), up to maximum height (wood frame)

    $71.00/m2 ($6.60/sf)

    Residential only, concrete, condominium tenure

    $71.00/m2 ($6.60/sf)

    Mixed-use, concrete, condominium residential above commercial

    $71.00/m2 ($6.60/sf)

    100% Market rental development (wood frame or concrete), up to maximum height

    $71.00/m2 ($6.60/sf)
    CARRIED UNANIMOUSLY

  • It was moved and seconded

    Resolution No.C302/24

    THAT Council give third reading, as amended, to “City of West Kelowna Zoning Bylaw No. 0320, 2024”.

    CARRIED UNANIMOUSLY

8.3.4
Zoning Bylaw No. 320 (Consequential Amendments 1st, 2nd and 3rd Reading)

This item has attachments. 
1.P 22-08, Zoning Bylaw No. 320 (Consequential Amendments 1st, 2nd and 3rd).pdf
2.B0028.82 Fees and Charges Amendment Bylaw.pdf
3.B0093.56 Bylaw Notice Enforcement Amendment Bylaw (1).pdf
4.B0095.54 Ticket Information Utilization Amendment Bylaw (1).pdf
5.B0260.04 Development Applications Procedures Amendment Bylaw (1).pdf
6.B0325 Affordable and Special Needs Housing Reserve Fund Bylaw.pdf

  • It was moved and seconded

    Resolution No.C303/24

    THAT Council give first, second, and third reading to the “City of West Kelowna Fees and Charges Amendment Bylaw No. 0028.82, 2024”;

    AND THAT Council give first, second, and third reading to the “City of West Kelowna Bylaw Notice Enforcement Amendment Bylaw No. 0093.56, 2024”;

    AND THAT Council give first, second, and third reading to the “City of West Kelowna Ticket Information Utilization Amendment Bylaw No. 0095.54, 2024”;

    AND THAT Council give first, second, and third reading to the “Development Applications Procedures Amendment Bylaw No. 0260.04, 2024”;

    AND THAT Council give first, second, and third reading to the “Affordable and Special Needs Housing Reserve Fund Bylaw No. 0325, 2024”;

    AND FURTHER THAT Council direct staff to bring forward policy for Council consideration regarding the management of the new housing reserve fund.

    CARRIED UNANIMOUSLY

8.3.6
Z 24-03; OCP & Zoning Bylaw Amendment (First & Second); 2971 Gorman Road

This item has attachments. 
1.Z 24-03; OCP and Zoning Bylaw Amendment (First and Second); 2971 Gorman Road.pdf
2.Attachment 1 - Rezoning Architectural Set.pdf
3.Attachment 2 - Proposal Summary.pdf
4.Attachment 3 - OCP Amendment Bylaw No. 300.06, 2024.pdf
5.Attachment 4 - Zoning Amendment Bylaw No. 0265.29, 2024.pdf

Chris Oliver, Planning Manager, provided a presentation on file Z24-03 (2971 Gorman Road) and was available for questions from Council.

  • It was moved and seconded

    Resolution No.C304/24

    THAT Official Community Plan Amendment Bylaw No. 0300.06, 2024 be given first and second reading;

    AND THAT Zoning Amendment Bylaw No. 0265.29, 2024 be given first and second reading;

    AND FURTHER THAT Official Community Plan Amendment Bylaw No. 0300.06, 2024 and Zoning Amendment Bylaw No. 0265.29, 2024 be forwarded to a Public Hearing.

    CARRIED; Councillor Millsap opposed

8.4
RECREATION AND CULTURE

 

8.5
ENGINEERING / PUBLIC WORKS / PARKS

 

8.5.1
Green Bay Local Area Service for Safe Boat Navigation

This item has attachments. 
1.Green Bay Local Area Service for Safe Boat Navigation.pdf
2.Appendix A - Green Bay Dredging.pdf
3.Appendix B - Green Bay Phase 2 Task List and Costs.pdf

Rob Hillis, Acting Director of Engineering & Operations provided a presentation to Council on Phase 2 of the Green Bay Local Area Service and was available for questions from Council.

  • It was moved and seconded

    Resolution No.C305/24

    THAT the report titled “Green Bay Local Area Service for Safe Boat Navigation” dated December 10, 2024 from the Acting Director of Engineering & Operations, be received for information.

    CARRIED UNANIMOUSLY

8.6
CORPORATE INITIATIVES

 

8.7
FIRE RESCUE SERVICES

 

8.7.1
2025 Community Wildfire Resiliency Plan

This item has attachments. 
1.Community Wildfire Resiliency Plan.pdf
2.Appendix A - CityOfWestKelowna_CWRP_LGPS_10553_ReportV1.pdf
3.Appendix B - Forest-Fuel-Management-on-Private-Lands-Policy.pdf
4.Appendix C - Forest Fuel Management-Private Land (UPDATED 2024).pdf
5.Appendix D - CWRP Engagement Summary Report.pdf
6.Appendix F_WestKelowna_CWRP_AREA_OF_INTEREST_AOI_VAR.pdf
7.Appendix G_WestKelowna_CWRP_BURN_HISTORY.pdf
8.Appendix H_CWRP_FIRE_THREAT.pdf
9.Appendix I_CWRP_PROPOSED_FUEL_TREATMENTS.pdf

Fire Chief Brolund provided a presentation on the 2025 Community Wildfire Resiliency Plan and was available for questions and comments from Council. Kyle Broome, RPF – Partner, Cabin Forestry was also available to answer questions.

  • It was moved and seconded

    Resolution No.C306/24

    THAT Council adopt the City of West Kelowna Community Wildfire Resiliency Plan – 2025 as presented by the Fire Chief and attached to this report;

    AND THAT Council adopt the updated policy regarding Wildfire Mitigation, Prevention and Forest Fuel Management on Private Land as attached to this report.

    CARRIED UNANIMOUSLY

9.
CORRESPONDENCE AND INFORMATION ITEMS

 

10.
NOTICE OF MOTION

 

11.
ADJOURNMENT OF THE REGULAR MEETING

 

The meeting adjourned at 5:04 p.m.

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