CITY OF WEST KELOWNA

MINUTES OF THE REGULAR MEETING OF COUNCIL

Tuesday, June 13, 2023 at 1:30 P.m. - 5:30 P.m.

COUNCIL CHAMBERS

2760 CAMERON ROAD, WEST KELOWNA, BC

MEMBERS PRESENT:

• Mayor Gord Milsom (arrived at 2:32 p.m.)
• Councillor Tasha Da Silva
• Councillor Rick de Jong
• Councillor Jason Friesen
• Councillor Stephen Johnston (Acting Mayor)
• Councillor Garrett Millsap
• Councillor Carol Zanon

Staff Present:

• Paul Gipps, CAO/Deputy Corporate Officer
• Allen Fillion, Director of Engineering / Operations
• Warren Everton, Director of Finance / CFO
• Sandy Webster, Director of Corporate Initiatives (virtual)
• Michelle Reid, Director of Human Resources
• Jason Brolund, Fire Chief
• Brent Magnan, Director of Development Approvals
• Mark Roberts, Parks Manager
• Stacey Harding, Fleet Operations and Project Manager
• Erin Goodwin, Facilities and Recreation Manager
• Jeremy Frick, Building and Licensing Manager (arrived at 3:52 p.m.)
• Bryce Stirling, FireSmart/Wildfire Prevention Specialist
• Carla Eaton, Senior Planner - Long Range (arrived at 3:52 p.m.)
• Collette Beggs, Executive Assistant

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1.

CALL THE REGULAR COUNCIL MEETING TO ORDER

The meeting was called to order at 1:31 p.m.

It was acknowledged that this meeting was held on the traditional territory of the Syilx/Okanagan Peoples.

This meeting was open to the public.  All representations to Council form part of the public record.  This meeting was webcast live and archived on the City's website.

2.

INTRODUCTION OF LATE ITEMS

3.

ADOPTION OF AGENDA

• It was moved and seconded

  Resolution No. C223/23

  THAT the agenda be adopted as presented.

  CARRIED UNANIMOUSLY

4.

ADOPTION OF MINUTES

4.1

Minutes of the Special Council Meeting held Tuesday, May 23, 2023 in the City of West Kelowna Council Chambers

• It was moved and seconded

  Resolution No. C224/23

  THAT the minutes of the Special Council meeting held Tuesday, May 23, 2023 in the City of West Kelowna Council Chambers be adopted.

  CARRIED UNANIMOUSLY

4.2

Minutes of the Regular Council Meeting held Tuesday, May 23, 2023 in the City of West Kelowna Council Chambers

• It was moved and seconded

  Resolution No. C225/23

  THAT the minutes of the Regular Council meeting held Tuesday, May 23, 2023 in the City of West Kelowna Council Chambers be adopted.

  CARRIED UNANIMOUSLY

5.

MAYOR AND COUNCILLOR’S REPORTS

5.1

Regional District of Central Okanagan Highlights from the Thursday, May 18, 2023 Regional Board Meeting

5.2

Regional District of Central Okanagan Highlights from the Thursday, June 1, 2023 Regional Board Meeting

6.

DELEGATIONS

7.

UNFINISHED BUSINESS

8.

DIVISION REPORTS

8.1

CHIEF ADMINISTRATIVE OFFICER

8.1.1

Emergency Preparedness Update

The Fire Chief, Fleet Operations and Project Manager, Facilities and Recreation Manager, Parks Manager and FireSmart and Wildfire Mitigation Specialist provided an Emergency Preparedness Update on floods, wildfires, extreme heat, severe weather and other incidents. An update was also given on wildfire mitigation work and the FireSmart Program.

8.1.2

New Select Committee of Council: Accessibility and Inclusion Committee

• It was moved and seconded

  Resolution No. C226/23

  THAT Council approves the Accessibility and Inclusion Committee’s Terms of Reference as amended;

  THAT Council directs staff to seek the new Accessibility and Inclusion Committee’s membership through means of public advertisements and recruitment; and

  THAT Council directs staff to bring the list of volunteers back to Council for appointment of the members.

  CARRIED UNANIMOUSLY

8.1.3

Sufficiency Report for the Owner Initiated Local Area Service for Green Bay Dredge Project Phase 1

• It was moved and seconded

  Resolution No. C227/23

  THAT Council receives for information, the report from the CAO pertaining to the receipt of owner initiated Local Area Service (LAS) petitions for the Green Bay Dredge Project Phase 1 for the engineering, biological, and environmental work required to obtain the necessary permits required to complete Phase 2 which would dredge the mouth of the bay; and

  THAT Council authorize the work to be conducted by Arsenault Environmental Consulting Ltd and Tetra Tech Canada Inc. to provide the affected owners with a refined estimate on the work to be done for the dredging of the Green Bay Area; and

  THAT Council receives the Certificate of Sufficiency from the Corporate Officer pertaining to the owner initiated Local Area Service (LAS) petitions for the Green Bay Dredge Project Phase 1; and

  THAT Council give first, second and third reading to Bylaw No. 0309 being the Green Bay Dredging Project - Phase 1 Establishment Bylaw.

  CARRIED UNANIMOUSLY

8.1.4

Casa Loma Multi Use Path Construction

The Fleet Operations and Project Manager provided an update on the Casa Loma multi-use path construction timelines and the emergency egress project.

8.1.5

Site Selected Fire Hall #32

The Chief Administrative Officer identified a site within a proposed portion of the Anders Park area for the replacement Fire Hall #32 in the Lakeview Heights neighbourhood.

8.1.6

Establishment of the West Kelowna Economic Development Corporation

• It was moved and seconded

  Resolution No. C228/23

  THAT Council approve the formation of a West Kelowna Economic Development Corporation, created pursuant to section 185 of the Community Charter as a municipal corporation wholly-owned by the City of West Kelowna;

  THAT Council direct the Director of Legal Services and Risk Management to request and obtain the approval of the Inspector of Municipalities to establish the Corporation; and

  THAT Council direct staff to report back with confirmation of the approval from the Inspector of Municipalities, and outline next steps in establishing the Board of Directors.

  CARRIED UNANIMOUSLY

8.2

FINANCIAL SERVICES

8.2.1

2023-24 BC Transit Annual Operating Agreement

• It was moved and seconded

  Resolution No. C229/23

  THAT Council authorize the Mayor and Corporate Officer to execute the 2023-24 Annual Operating Agreement (AOA) between British Columbia Transit and the City of West Kelowna.

  CARRIED UNANIMOUSLY

8.2.2

Growing Communities Reserve Establishment

• It was moved and seconded

  Resolution No. C230/23

  THAT Council adopt "Growing Communities Reserve Establishment Bylaw No. 0310, 2023".

  CARRIED UNANIMOUSLY

  The meeting recessed at 4:01 p.m.

  The meeting reconvened at 4:47 p.m.

  
  

8.3

DEVELOPMENT SERVICES

8.3.1

P 21-01; Official Community Plan Bylaw No. 300, 2023 (1st Reading)

• It was moved and seconded

  Resolution No. C231/23

  THAT Council direct staff to report back to align the Gellatly Neighbourhood Centre with the Gellatly Village Plan.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C232/23

  THAT Council direct staff to expand the residential shoulder North to Berring Road and Westbank Urban Commercial, extend to Butt Road.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C233/23

  THAT Council direct staff to amend the OCP bylaw to extend the Westbank Urban Centre Commercial Core designation to the South for all lands located West of the future extension of Ellliott Road, up to and including 3898 Brown Road, except the 50 m buffer from the Agriculture designated property and the top of the slope that borders Glen Canyon Regional Park. 

  DEFEATED; Councillors Da Silva, de Jong, Johnston, Millsap and Zanon opposed

   

• It was moved and seconded

  Resolution No. C234/23

  THAT Council direct staff to remove Item 9 from 2.18.2 from Natural Areas and Public Parks Policies.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C235/23

  THAT Council direct staff to amend Westbank Urban Centre shoulder to allow commercial and institutional from grade up to 4 stories.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C236/23

  THAT the meeting be extended to 8:00 p.m.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C237/23

  THAT Council direct staff to amend the Industrial Land Use designation to allow ancillary caretaker units.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C238/23

  THAT Council defer first reading to the “City of West Kelowna Official Community Plan Bylaw No. 0300, 2023”.

  CARRIED UNANIMOUSLY

8.3.2

P 21-01; Official Community Plan Bylaw No. 300, 2023 (Consideration of Financial and Waste Management Plan)

• It was moved and seconded

  Resolution No. C239/23

  THAT Council defer “City of West Kelowna Official Community Plan Bylaw No. 0300, 2023” in conjunction with the Financial Plan as per Local Government Act Section 477(3)(a)(i); and

  THAT Council defer “City of West Kelowna Official Community Plan Bylaw No. 0300, 2023” in conjunction with the Waste Management Plan as per Local Government Act Section 477(3)(a)(ii).

  CARRIED UNANIMOUSLY

8.3.3

Additional Construction Requirements for Construction Sites

• It was moved and seconded

  Resolution No. C240/23

  THAT Council gives first, second, and third reading to the City of West Kelowna Building Regulation Bylaw Amendment No. 0086.07, 2023; and

  THAT Council gives first, second, and third reading to the City of West Kelowna Fees and Charges Amendment Bylaw No. 0028.75, 2023; and

  THAT Council gives first, second, and third reading to the City of West Kelowna Good Neighbour Amendment Bylaw No. 0151.03, 2023; and

  THAT Council gives first, second, and third reading to the City of West Kelowna Ticket Information Utilization Amendment Bylaw No. 0095.49, 2023; and

  THAT Council gives first, second, and third reading to the City of West Kelowna Ticket Information Utilization Amendment Bylaw No. 0095.50, 2023; and

  THAT Council gives first, second, and third reading to the City of West Kelowna Bylaw Enforcement Notice Bylaw Amendment Bylaw No. 0093.51, 2023; and

  THAT Council gives first, second, and third reading to the City of West Kelowna Bylaw Enforcement Notice Bylaw Amendment Bylaw No. 0093.52, 2023.

  CARRIED UNANIMOUSLY

8.3.4

Complete Communities Program Application

• It was moved and seconded

  Resolution No. C241/23

  THAT Council direct staff to apply to the Complete Communities Program, seeking $150,000, to support the creation of the City of West Kelowna’s Infill Housing Strategy; and

  THAT Council agree to amend the 2023 to 2027 Financial Plan, as may be required, to reflect any grant funding contributed towards the City’s Infill Housing Strategy; and

  THAT Council direct staff to manage the grant in accordance with the Complete Community Program’s requirements; and

  THAT Council authorize the Mayor and/or the Chief Administrative Officer to execute the required contribution agreement for a successful grant application.

  CARRIED UNANIMOUSLY

8.3.5

A 23-02; Non-Farm Use Application; 1221 Hudson Road and 3044 Sandstone Drive

• It was moved and seconded

  Resolution No. C242/23

  THAT Council support the Non-Farm Use Application to allow for all school district-related uses at 1221 Hudson Road and 3044 Sandstone Drive for as long as the properties are owned and operated by the School District; and

  THAT Council direct staff to forward the application to the Agricultural Land Commission for consideration.

  CARRIED UNANIMOUSLY

8.3.6

P 22-03; Development Application Process Review Streamlining – Bill 26 Phase 2 (Adoption)

• It was moved and seconded

  Resolution No. C243/23

  THAT Council decides a public hearing will not be held for a Zoning Bylaw which is consistent with the Official Community Plan pursuant to the Local Government Act, subject to requirements in the City of West Kelowna Development Applications Procedures Bylaw; and

  THAT Council adopt to City of West Kelowna Development Applications Procedures Amendment Bylaw No. 0260.02, 2023; and

  THAT Council adopt City of West Kelowna Public Notice Bylaw No. 0303, 2023.

  CARRIED UNANIMOUSLY

8.4

RECREATION AND CULTURE

8.4.1

Update on Summer Community Events

The Recreation and Culture Supervisor and Branden Jewsbury, Westside Celebration Society provided an update on the upcoming community summer events.

• It was moved and seconded

  Resolution No. C244/23

  THAT the meeting be extended to 8:08 p.m.

  CARRIED UNANIMOUSLY

8.5

ENGINEERING / PUBLIC WORKS / PARKS

8.6

CORPORATE INITIATIVES

8.7

FIRE RESCUE SERVICES

8.7.1

Fire Rescue Establishment and Operations Amendment Bylaw (Adoption)

• It was moved and seconded

  Resolution No. C245/23

  THAT Council adopt the “City of West Kelowna Fire Rescue Establishment and Operations Amendment Bylaw No. 0114.04, 2023”; and

  THAT Council adopt the “City of West Kelowna Ticket Information Utilization Amendment Bylaw No. 0095.48, 2022”.

  CARRIED UNANIMOUSLY

9.

CORRESPONDENCE AND INFORMATION ITEMS

10.

NOTICE OF MOTION

11.

ADJOURNMENT OF THE REGULAR MEETING

The meeting adjourned at 8:03 p.m.