CITY OF WEST KELOWNA

MINUTES OF THE SPECIAL MEETING OF COUNCIL

Tuesday, January 19, 2021 at 1:00 P.m. - 4:00 P.m.

COUNCIL CHAMBERS

2760 CAMERON ROAD, WEST KELOWNA, BC

MEMBERS PRESENT:

• Mayor Gord Milsom
• Councillor Rick de Jong
• Councillor Doug Findlater
• Councillor Jason Friesen
• Councillor Stephen Johnston
• Councillor Carol Zanon
• Councillor Jayson Zilkie

Staff Present:

• Paul Gipps, CAO
• Allen Fillion, Director of Engineering and Public Works
• Warren Everton, CFO
• Jason Brolund, Fire Chief
• Sandy Webster, Director of Corporate Initiatives
• Michelle Reid, Director of Human Resources
• Mark Koch, Director of Development Services
• Shelley Schnitzler, Legislative Services Manager/Corporate Officer
• Lisa Siavashi, Financial Services Manager/Deputy CFO
• Stacey Harding, Parks and Fleet Operations Manager
• Andrea Mandau, Senior Accountant

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1.

CALL THE SPECIAL COUNCIL MEETING TO ORDER

The meeting was called to order at 1:01 p.m.

It was acknowledged that this meeting was held on the traditional territory of the Syilx/Okanagan Peoples.

In accordance with the most recent Provincial Health Officer Order regarding gatherings and events, the public is currently not permitted to attend Council meetings in-person.  As an open meeting, it was webcast live and is archived on the City's website.

2.

INTRODUCTION OF LATE ITEMS

3.

ADOPTION OF AGENDA

• It was moved and seconded

  Resolution No. C018/21

  THAT the agenda be adopted as presented.

  CARRIED UNANIMOUSLY

4.

ADOPTION OF MINUTES

5.

MAYOR AND COUNCILLOR’S REPORTS

5.1

Mayor Milsom

5.1.1

Rise and Report

The following appointments were made to the Agricultural Advisory Committee:

• Jan Bath
• Philip Gyug
• Geoffrey Oliver
• Serina Penner
• Anton Schori
• Nikko Shankman

6.

DELEGATIONS

7.

UNFINISHED BUSINESS

8.

DIVISION REPORTS

8.1

CHIEF ADMINISTRATIVE OFFICER

The CAO introduced the Draft 2021-2025 Financial Plan.

8.2

FINANCIAL SERVICES

8.2.1

Draft 2021-2025 Financial Plan and Ten-Year Capital Plan

GRANTS-IN-AID - Cash Grants

• It was moved and seconded

  Resolution No. C019/21

  THAT Council support a cash grant-in-aid to:

  Air Cadet League of Canada 909 Peregrine Sponsoring Committee for $2,000.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C020/21

  THAT Council support a cash grant-in-aid to:

  Canadian Red Cross for $15,000.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C021/21

  THAT Council support a cash grant-in-aid to:

  Central Okanagan Bursary & Scholarship Society for $1,000.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C022/21

  THAT Council support a grant-in-aid to:

  Crossing Creek Community Theatre for $2,000 to be a cash or non-cash Grant-in-Aid as per their preference.

  CARRIED; Councillors Findlater and Zanon opposed

   

• It was moved and seconded

  Resolution No. C023/21

  THAT Council support a non-cash grant-in-aid to:

  First Lakeview Heights Scouts for $5,464.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C024/21

  THAT Council support a cash grant-in-aid to:

  Gellatly Bay Trails & Parks for $2,000.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C025/21

  THAT Council support a cash grant-in-aid to:

  Girl Guides (non Anders Hall) for $1,000.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C026/21

  THAT Council support a cash grant-in-aid to:

  Glenrosa Residents Association for $600.

  CARRIED; Councillors de Jong and Zanon opposed

   

• It was moved and seconded

  Resolution No. C027/21

  THAT Council support a cash grant-in-aid to:

  Kelowna Aqua Jets Swim Club (aka Liquid Lightning Swim Club) for $13,400.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C028/21

  THAT Council support a cash grant-in-aid to:

  Kelowna & District Safety Council for $1,500.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C029/21

  THAT Council support a cash grant-in-aid to:

  Kelowna Rowing Club for $1,500.

  CARRIED; Councillor de Jong opposed

   

• It was moved and seconded

  Resolution No. C030/21

  THAT Council support a cash grant-in-aid to:

  Lakeview Heights Community Association for $625 or a non-cash Grant-in-Aid of $437.

  CARRIED; Councillor de Jong opposed

   

• It was moved and seconded

  Resolution No. C031/21

  THAT Council support a cash grant-in-aid to:

  Okanagan Boys and Girls Club - Youth Justice Program for $5,000.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C032/21

  THAT Council not support a cash grant-in-aid to:

  Okanagan Comedy Festival Society.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C033/21

  THAT Council support a cash grant-in-aid to:

  Telemark Nordic Club for $3,500.

  CARRIED; Councillors de Jong and Zanon opposed

   

• It was moved and seconded

  Resolution No. C034/21

  THAT Council support a cash grant-in-aid to:

  Therapeutic Lake Cruises Society for $1,500.

  CARRIED; Councillors de Jong and Zanon opposed

   

• It was moved and seconded

  Resolution No. C035/21

  THAT Council support a cash grant-in-aid to:

  West Kelowna Community Policing Society for $7,000.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C036/21

  THAT Council support a cash grant-in-aid to:

  West Kelowna Firefighters Association for $4,000.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C037/21

  THAT Council not support a cash grant-in-aid to:

  West Kelowna Shelter Society.

  CARRIED; Councillor Johnston opposed

   

• It was moved and seconded

  Resolution No. C038/21

  THAT Council support a cash grant-in-aid to:

  West Kelowna Trail Crew Society for $2,200.

  CARRIED; Councillors Johnston and Zilkie opposed

   

• It was moved and seconded

  Resolution No. C039/21

  THAT Council support a cash grant-in-aid to:

  West Kelowna Yacht Club for $6,000.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C040/21

  THAT Council support a cash grant-in-aid to:

  Westside Health Network Society for $14,000 or a non-cash Grant-in-Aid for $7,060.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C041/21

  THAT Council support a cash grant-in-aid to:

  Westside Salvation Army for $2,000.

  CARRIED; Councillors de Jong, Findlater and Zanon opposed

   

• It was moved and seconded

  Resolution No. C042/21

  THAT Council not support a cash grant-in-aid to:

  Westside Seniors Centre Service Association.

  CARRIED UNANIMOUSLY

• GRANTS-IN-AID - Non Cash Grants

  It was moved and seconded

  Resolution No. C043/21

  THAT Council support the following non-cash Grants-in-Aid:

  Girl Guides (Anders Hall) for $3,474.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C044/21

  THAT Council support the following non-cash Grants-in-Aid:

  Westside Canada Day Classic (formerly Westside Daze Tournament) for $1,548.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C045/21

  THAT Council support the following non-cash Grants-in-Aid:

  Lakeview Heights Tuesday Group for $2,540.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C046/21

  THAT Council support the following non-cash Grants-in-Aid:

  Lakeview Heights Thursday Niters' AA Group for $2,540.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C047/21

  THAT Council support the following non-cash Grants-in-Aid:

  Royal Canadian Legion for $2,087.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C048/21

  THAT Council support the following non-cash Grants-in-Aid:

  Boucherie Figure Skating Club for $55,840.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C049/21

  THAT Council support the following non-cash Grants-in-Aid:

  Westside Girls Softball for $876.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C050/21

  THAT Council support the following non-cash Grants-in-Aid:

  Westside Minor Baseball for $19,070.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C051/21

  THAT Council support the following non-cash Grants-in-Aid:

  Westside Minor Football for $3,899.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C052/21

  THAT Council support the following non-cash Grants-in-Aid:

  Westside Minor Hockey for $178,357.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C053/21

  THAT Council support the following non-cash Grants-in-Aid:

  Westside Ringette for $30,036.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C054/21

  THAT Council support the following non-cash Grants-in-Aid:

  Westside Youth Soccer for $9,076.

  CARRIED UNANIMOUSLY

   

  The meeting recessed at 3:08 p.m.
  The meeting reconvened at 3:25 p.m.

   

• It was moved and seconded

  Resolution No. C055/21

  THAT Council support Discretionary Funds in the amount of $248,645 be transferred into reserves.

  CARRIED; Councillors de Jong, Findlater, and Zanon opposed

   

8.2.2

Amended 2021 Financial Plan Early Approval Requests

• It was moved and seconded

  Resolution No. C057/21

  THAT Council authorize the amended Schedule A, detailing 2021 early approval capital requests.

  CARRIED; Councillor Findlater opposed

   

• It was moved and seconded

  Resolution No. C058/21

  THAT Council direct staff to incorporate the amended supplemental budget requests, capital projects, additions and deletion into the City of West Kelowna's Financial Plan for 2021-2025; and

  THAT Council give second reading as amended to City of West Kelowna Financial Plan Bylaw No. 0284, 2020, with a tax increase of 4.05%.

  CARRIED; Councillors deJong, Findlater and Zanon opposed

   

9.

CORRESPONDENCE AND INFORMATION ITEMS

10.

NOTICE OF MOTION

11.

ADJOURNMENT OF THE SPECIAL MEETING

The meeting adjourned at 5:18 p.m.