CITY OF WEST KELOWNA

MINUTES OF THE REGULAR MEETING OF COUNCIL

Tuesday, August 24, 2021 at 6:00 P.m. - 10:00 P.m.

COUNCIL CHAMBERS

2760 CAMERON ROAD, WEST KELOWNA, BC

MEMBERS PRESENT:

• Mayor Gord Milsom
• Councillor Rick de Jong
• Councillor Doug Findlater
• Councillor Jason Friesen
• Councillor Carol Zanon
• Councillor Jayson Zilkie

MEMBER ABSENT:

• Councillor Stephen Johnston

Staff Present:

• Paul Gipps, CAO
• Allen Fillion, Director of Engineering / Public Works
• Warren Everton, Director of Finance / CFO
• Sandy Webster, Director of Corporate Initiatives
• Michelle Reid, Director of Human Resources
• Mark Koch, Director of Development Services
• Jason Brolund, Fire Chief
• Brad Savoury, Director of Legal Services
• Brent Magnan, Planning Manager
• Shelley Schnitzler, Legislative Services Manager/Corporate Officer
• Mike Cain, Bylaw Services Manager
• Rebecca Narinesingh, Corporate Records Coordinator

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1.

CALL THE REGULAR COUNCIL MEETING TO ORDER

The meeting was called to order at 6:02 p.m.

It was acknowledged that this meeting was held on the traditional territory of the Syilx/Okanagan Peoples.

This meeting was open to the public.  In accordance with COVID-19 protocols, Step 3 of BC's Restart Plan, and the City's COVID-19 Safety Plan regarding indoor seated gatherings, a viewing area that could accommodate twelve members of the public was available on a first come, first serve basis.  All representations to Council form part of the public record.  This meeting was webcast live and archived on the City's website.

2.

INTRODUCTION OF LATE ITEMS

2.1

Delegation Request from Ed Grifone, CTQ Consultants Ltd. (Item 8.2.11 under Division Reports)

3.

ADOPTION OF AGENDA

• It was moved and seconded

  Resolution No. C259/21

  THAT the agenda be adopted as amended.

  CARRIED UNANIMOUSLY

4.

ADOPTION OF MINUTES

4.1

Minutes of the Special Council Meeting held Tuesday, July 27, 2021 in the City of West Kelowna Council Chambers

• It was moved and seconded

  Resolution No. C260/21

  THAT the minutes of the Special Council Meeting held Tuesday, July 27, 2021 in the City of West Kelowna Council Chambers be adopted.

  CARRIED UNANIMOUSLY

4.2

Minutes of the Regular Council Meeting held Tuesday, July 27, 2021 in the City of West Kelowna Council Chambers

• It was moved and seconded

  Resolution No. C261/21

  THAT the minutes of the Regular Council Meeting held Tuesday, July 27, 2021 in the City of West Kelowna Council Chambers be adopted.

  CARRIED UNANIMOUSLY

5.

MAYOR AND COUNCILLOR’S REPORTS

5.1

Mayor Milsom

On behalf of Council, the Mayor thanked all residents affected by the Evacuation Order and acknowledged the excellent work of firefighters.  The Mayor thanked BC Wildfire, West Kelowna Fire Rescue, and firefighters from other areas, the staff at the EOC and ESS, the community, and local businesses who have all come together to provide support.

5.1.1

Declaration of a State of Local Emergency - Endorsement

• It was moved and seconded

  Resolution No. C262/21

  WHEREAS the Mayor of the City of West Kelowna, as head of the local authority, pursuant to Section 12(1) of the Emergency Program Act, declared a State of Local Emergency on August 15, 2021; and

  WHEREAS pursuant to Section 12(3) of the Emergency Program Act, Council has convened as soon as practicable after making the declaration;

  THEREFORE be it resolved that Council endorses the Declaration of a State of Local Emergency ordered August 15, 2021.

  CARRIED UNANIMOUSLY

  The Mayor advised that the City has received two Grants from the Provincial Government:

  • Housing Needs Report Program Fund - $30,000 for a Housing Needs Assessment;
  • Strengthening Communities Service Fund - $157,193.50 for the Pier Ambassador Program. This funding will provide for a City Bylaw Officer for this program.
  
  

5.1.2

Regional District of Central Okanagan Highlights from the July 26, 2021 Regional Board Meeting

6.

DELEGATIONS

7.

UNFINISHED BUSINESS

8.

DIVISION REPORTS

8.1

CHIEF ADMINISTRATIVE OFFICER

8.1.1

Major Projects Update

Verbal Updates from the CAO and from the Director of Engineering and Public Works including:

• The Rose Valley Water Treatment Plant
• Water Restrictions/Drought Levels
• The new Skateboard Park

8.1.2

Electronic Meetings Framework

• It was moved and seconded

  Resolution No. C263/21

  THAT Council resolve to amend section 1.2 of the Public Hearing Process Policy to allow for public hearings to be held electronically with an effective date of September 29, 2021.

  CARRIED UNANIMOUSLY

8.2

DEVELOPMENT SERVICES

8.2.1

Amendment to the Business Licensing and Regulations Bylaw No. 0087

Notice:  In accordance with Section 59(2) of the Community Charter, prior to adoption of  Business Licensing and Regulations Amendment Bylaw No. 0087.13, persons who consider they are affected by the bylaw were provided an opportunity to make representation to Council.

• It was moved and seconded

  Resolution No. C264/21

  THAT Council adopt “City of West Kelowna Business Licensing and Regulations Amendment Bylaw No.0087.13, 2021”.

  CARRIED UNANIMOUSLY

8.2.2

Appointment of Bylaw Community Support Officer

• It was moved and seconded

  Resolution No. C265/21

  THAT Council appoint Danica Floto as a Bylaw Community Support Officer for the City of West Kelowna for a term expiring on August 31, 2022.

  CARRIED UNANIMOUSLY

8.2.3

P 20-23; Fees and Charges Amendment Bylaw; 0028.59

• It was moved and seconded

  Resolution No. C266/21

  THAT Council adopt the “CITY OF WEST KELOWNA FEES AND CHARGES AMENDMENT BYLAW NO. 0028.59, 2021”.

  CARRIED UNANIMOUSLY

8.2.4

P 21-19; Works and Services Bylaw No. 0249.01 (Adopt); Local Government Act Section 512(1)(a) Delegation

• It was moved and seconded

  Resolution No. C267/21

  THAT Council adopt “City of West Kelowna Works and Services Amendment Bylaw No. 0249.01, 2021”.

  CARRIED UNANIMOUSLY

8.2.5

Z 20-07, Zoning Amendment Bylaw No. 154.95 (Adoption), Unaddressed Asquith Road

• It was moved and seconded

  Resolution No. C268/21

  THAT Council adopt City of West Kelowna Zoning Amendment Bylaw No. 0154.95, 2020 (File: Z 20-07).

  CARRIED; Councillor Zanon opposed

   

8.2.6

Z 20-11, Zoning Amendment Bylaw No. 0154.102 (Adoption), 2416 Saddleback Way

• It was moved and seconded

  Resolution No. C269/21

  THAT Council adopt City of West Kelowna Zoning Amendment Bylaw No. 0154.102, 2021 (File: Z 20-11).

  CARRIED; Councillor Zanon opposed

   

8.2.7

DVP 21-17, Development Variance Permit, 1635 Pritchard Drive

By consensus, this item was deferred until later in the meeting.

• It was moved and seconded

  Resolution No. C271/21

  THAT Council authorize the issuance of a Development Variance Permit (DVP 21-17) for 1635 Pritchard Drive to vary S.10.4.5(g).1 of the Zoning Bylaw No. 0154 to reduce the minimum setback to the front parcel boundary from 4.5 m to 1.0 m in order to construct a swimming pool, in accordance with the attached permit (Attachment 1).

  CARRIED; Mayor Milsom opposed

   

8.2.8

DVP 21-19, Development Variance Permit, 2927 Thacker Drive

• It was moved and seconded

  Resolution No. C270/21

  THAT Council authorize the issuance of a Development Variance Permit (DVP 21-19) for 2927 Thacker Drive to vary S.10.4.5(g).1 of Zoning Bylaw No. 0154 to reduce the minimum setback to the front parcel boundary from 4.5 m to 3.5 m to construct an addition to the principal dwelling, in accordance with the attached permit (Attachment 1).

  CARRIED UNANIMOUSLY

  The meeting recessed at 7:09 p.m.

  The meeting reconvened at 7:20 p.m.

  
  

8.2.9

A 21-04; Non-Farm Use; 1221 Hudson Road

• It was moved and seconded

  Resolution No. C272/21

  THAT Council support the request to permit a non-farm use for the construction of a School District Early Learning Program Facility on the Hudson Road Elementary School property (File: A 21-04) for Lot 45, District Lot 506, Osoyoos Division Yale District, Plan KAP5381 (1221 Hudson Road); and

  THAT Council direct staff to forward the application to the Agricultural Land Commission for consideration.

  CARRIED; Councillor de Jong opposed

   

8.2.10

DVP 20-08; Development Variance Permit; Goats Peak Winery (2789 Highway 97S)

Kimberly Fuller, Architect, Lake Monster Studio Architecture and Design provided information to Council in support of the application for a Development Variance Permit.

• It was moved and seconded

  Resolution No. C273/21

  THAT Council deny the issuance of a Development Variance Permit (DVP 20-08) for Lot A, DL 3188, Plan 26860, Except Plan KAP63607 (2789 Highway 97 S).

  CARRIED; Councillors Friesen and Zilkie opposed

   

8.2.11

Z 20-08, OCP and Zoning Amendment Bylaws (1st Reading), 2211 Campbell Road

Ed Grifone, Senior Consultant, CTQ Consultants Ltd. presented on the Sol Aqua Townhomes and Marina Development Rezoning proposal on Campbell Road.

• It was moved and seconded

  Resolution No. C274/21

  THAT Council give first reading to a revised City of West Kelowna Official Community Plan Amendment Bylaw No. 0100.62, 2021 (File: Z 20-08); and

  THAT Council give first reading to City of West Kelowna Zoning Amendment Bylaw No. 0154.96, 2021 (File: Z 20-08); and

  THAT Council give first reading to City of West Kelowna Zoning Amendment Bylaw No. 0154.97, 2021 (File: Z 20-08); and

  THAT Council direct staff to schedule the bylaws for consideration of second reading following submission of the following items to the satisfaction of the Director of Development Services:

  • Water and Sanitary Modelling;
  • Revised Transportation Review;
  • Revised Functional Servicing Report;
  • Revised Geotechnical Report;
  • Updated and Consolidated Environmental Report;
  • Submission of outstanding referral comments.
  CARRIED UNANIMOUSLY

8.3

ENGINEERING / PUBLIC WORKS / PARKS

8.4

FIRE RESCUE SERVICES

8.5

CORPORATE INITIATIVES

8.6

FINANCIAL SERVICES / RECREATION AND CULTURE

9.

CORRESPONDENCE AND INFORMATION ITEMS

10.

NOTICE OF MOTION

11.

ADJOURNMENT OF THE REGULAR MEETING

The meeting adjourned at 8:52 p.m.