CITY OF WEST KELOWNA

MINUTES OF THE REGULAR MEETING OF COUNCIL

Tuesday, December 14, 2021 at 1:30 P.m. - 5:30 P.m.

COUNCIL CHAMBERS

2760 CAMERON ROAD, WEST KELOWNA, BC

MEMBERS PRESENT:

• Mayor Gord Milsom
• Councillor Rick de Jong
• Councillor Doug Findlater
• Councillor Jason Friesen
• Councillor Stephen Johnston
• Councillor Carol Zanon
• Councillor Jayson Zilkie

Staff Present:

• Paul Gipps, CAO
• Allen Fillion, Director of Engineering / Public Works
• Warren Everton, Director of Finance / CFO
• Michelle Reid, Director of Human Resources
• Jason Brolund, Fire Chief
• Brent Magnan, Planning Manager
• Bob Dargatz, Development Services/Approving Officer
• Shelley Schnitzler, Legislative Services Manager/Corporate Officer
• Stacey Harding, Parks and Fleet Operations Manager
• Mike Cain, Bylaw Services Manager
• Rebecca Narinesingh, Corporate Records Coordinator
• Chris Oliver, Senior Planner
• Stirling Scory, Planner II - Long Range
• Danica Floto, Bylaw Community Support Officer

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1.

CALL THE REGULAR COUNCIL MEETING TO ORDER

The meeting was called to order at 1:33 p.m.

It was acknowledged that this meeting was held on the traditional territory of the Syilx/Okanagan Peoples.

This meeting was open to the public. In accordance with the City's COVID-19 Safety Plan regarding indoor seated gatherings and events, limited seating was provided. All representations to Council form part of the public record. This meeting was webcast live and archived on the City’s website.

2.

INTRODUCTION OF LATE ITEMS

2.1

Amended 2022 Financial Plan Early Approval Requests (Item 7.2)

2.2

DP 21-27, Multiple Family and Intensive Residential Development Permit with Variances, 852 Anders Road (Item 8.2.1)

Submission received from the following:

• Damon Lawrence

3.

ADOPTION OF AGENDA

• It was moved and seconded

  Resolution No. C373/21

  THAT the agenda be adopted as amended.

  CARRIED UNANIMOUSLY

4.

ADOPTION OF MINUTES

4.1

Minutes of the Special Council meeting held Tuesday, November 16, 2021 in the City of West Kelowna Council Chambers

• It was moved and seconded

  Resolution No. C374/21

  THAT the minutes of the Special Council meeting held Tuesday, November 16, 2021 in the City of West Kelowna Council Chambers be adopted.

  CARRIED UNANIMOUSLY

4.2

Minutes of the Special Council Meeting held Tuesday, November 23, 2021 in the City of West Kelowna Council Chambers

• It was moved and seconded

  Resolution No. C375/21

  THAT the minutes of the Special Council meeting held Tuesday, November 23, 2021 in the City of West Kelowna Council Chambers be adopted.

  CARRIED UNANIMOUSLY

4.3

Minutes of the Public Hearing held Tuesday, November 23, 2021 in the City of West Kelowna Council Chambers

• It was moved and seconded

  Resolution No. C376/21

  THAT the minutes of the Public Hearing held Tuesday, November 23, 2021 in the City of West Kelowna Council Chambers be adopted.

  CARRIED UNANIMOUSLY

4.4

Minutes of the Regular Council Meeting held Tuesday, November 23, 2021 in the City of West Kelowna Council Chambers

• It was moved and seconded

  Resolution No. C377/21

  THAT the minutes of the Regular Council meeting held Tuesday, November 23, 2021 in the City of West Kelowna Council Chambers be adopted.

  CARRIED UNANIMOUSLY

4.5

Minutes of the Special Council Meeting held Tuesday, December 7 & Wednesday, December 8, 2021in the City of West Kelowna Council Chambers

• It was moved and seconded

  Resolution No. C378/21

  THAT the minutes of the Special Council meeting held Tuesday, December 7 & Wednesday, December 8, 2021 in the City of West Kelowna Council Chambers be adopted.

  CARRIED UNANIMOUSLY

5.

MAYOR AND COUNCILLOR’S REPORTS

On behalf of Council, Mayor Milsom thanked residents and businesses, during a challenging 2021, and wished the community a happy and healthy holiday season with best wishes for a new year. The Mayor acknowledged the Draft 2022 Budget consultation and invited residents to provide feedback. The community was encouraged to participate in the City of West Kelowna Twinkle Tour.

5.1

Mayor Milsom

5.1.1

Regional District of Central Okanagan Highlights from the November 22, 2021 Regional Board Meeting

5.1.2

Regional District of Central Okanagan Highlights from the December 6, 2021 Regional Board Meeting

6.

DELEGATIONS

7.

UNFINISHED BUSINESS

7.1

Vehicle and Equipment Emission Reduction Policy - Revised

This item was considered at the November 9, 2021 Council meeting where Council moved and seconded the motion. Following discussion on the matter, Council resolved to defer adoption of the policy for a period of one month. As this item has been moved and seconded it was now before Council for consideration of adoption.

• Resolution No. C336/21

  THAT Council adopt the Emission Reduction Policy as revised dated December 14^th, 2021; and

  THAT Council approve of staff applying for all applicable rebates to support the vehicle emission reduction initiative.

  CARRIED UNANIMOUSLY

7.2

2022 Financial Plan Early Approval Requests

This item was postponed from the December 8, 2021 Special Council meeting. A report on this matter was circulated separately as a late item.

• It was moved and seconded

  Resolution No. C379/21

  THAT Council authorize staff to proceed with the capital expenditures, supplemental FTE’s and supplemental requests as listed on attached Schedules A and B.

  CARRIED UNANIMOUSLY

8.

DIVISION REPORTS

8.1

CHIEF ADMINISTRATIVE OFFICER

8.1.1

UBCM Strengthening Communities' Services - Grant Program Update

The Bylaw Services Manager introduced Community Support Officer Floto, and provided an update on the UBCM Strengthening Communities’ Services Grant Program.

8.2

DEVELOPMENT SERVICES

8.2.1

DP 21-27, Multiple Family and Intensive Residential Development Permit with Variances, 852 Anders Road

• It was moved and seconded

  Resolution No. C380/21

  THAT Council approve the issuance of a Multiple-family and Intensive Residential Development Permit, with variances to Zoning Bylaw No. 0154, S.10.10.5 (h) to reduce the minimum amenity space from 500 m² to 0 m² and S.4.10.1 to reduce the number loading spaces from 1 to 0, to accommodate a 20-unit townhome development, on Lot A, District Lot 2689, ODYD, Plan 38090 (852 Anders Road), in accordance with the attached permit (Attachment 1) and subject to:

  • A $36,000 amenity space cash-in-lieu contribution to the City for park improvements;
  • Submission of a landscape security in the amount of $87,414; and

  THAT Council direct staff to establish a reserve fund for the $36,000 cash-in-lieu contribution in the Lakeview Heights Neighbourhood.

  CARRIED; Councillors Findlater and Zanon opposed

   

  The meeting recessed at 2:47 p.m.

  The meeting reconvened at 3:01 p.m.

   

  
  

8.2.2

Z 20-08, OCP and Zoning Amendment Bylaw No. 100.62, 154.96 and 154.97 (Second Reading), 2211 Campbell Road

• It was moved and seconded

  Resolution No. C381/21

  THAT Council give second reading to City of West Kelowna Official Community Plan Amendment Bylaw No. 0100.62, 2021 (File: Z 20-08); and

  THAT Council give second reading to City of West Kelowna Zoning Amendment Bylaw No. 0154.96, 2021 (File: Z 20-08); and

  THAT Council give second reading to City of West Kelowna Zoning Amendment Bylaw No. 0154.97, 2021 (File: Z 20-08); and

  THAT Council direct staff to schedule the proposed bylaws for Public Hearing.

  CARRIED UNANIMOUSLY

8.2.3

P21-01, OCP Update, Preferred Growth Concept - Vibrant Centres and Complete Neighbourhoods

• It was moved and seconded

  Resolution No. C382/21

  THAT Council direct staff to proceed with development of a draft land use plan and initiate policy development based on the preferred Growth Concept – Vibrant Centres and Complete Neighbourhoods.

  CARRIED UNANIMOUSLY

8.3

ENGINEERING / PUBLIC WORKS / PARKS

8.3.1

DCC Bylaw Update

Joel Short, Senior Planner/Principal, Urban Systems, was in attendance to present.

• It was moved and seconded

  Resolution No. C383/21

  THAT Council resolve to maintain the Waterfront park land acquisition DCC’s as presented at 0.18 ha per 1,000 people resulting in 2.23 ha land area.

  CARRIED; Councillor de Jong opposed

   

• It was moved and seconded

  Resolution No. C384/21

  THAT new growth will pay for 100% of construction improvements on Parkland that is growth related.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C385/21

  THAT the Assist Factor for Parks be set at 1%.

  CARRIED UNANIMOUSLY

   

  Councillor Findlater left the meeting at 4:53 p.m.

   

  
  

• It was moved and seconded

  Resolution No. C386/21

  THAT the Equal Rate Approach for Residential Parks DCC’s be supported.

  CARRIED UNANIMOUSLY

• It was moved and seconded

  Resolution No. C387/21

  THAT Option 1b, to proceed with Commercial Parks DCC’s (not Industrial DCC’s) be supported.

  CARRIED; Councillor de Jong opposed

   

• It was moved and seconded

  Resolution No. C388/21

  THAT Council direct stakeholder engagement on DCC’s to proceed.

  CARRIED UNANIMOUSLY

8.4

FIRE RESCUE SERVICES

8.5

CORPORATE INITIATIVES

8.6

FINANCIAL SERVICES / RECREATION AND CULTURE

• It was moved and seconded

  Resolution No. C389/21

  THAT the meeting be extended to 6:00 p.m.

  CARRIED UNANIMOUSLY

8.6.1

2021 Financial Plan Bylaw Amendment

• It was moved and seconded

  Resolution No. C390/21

  THAT Council give first, second and third readings to the 2021 Financial Plan Amendment Bylaw No. 284.01, 2021.

  CARRIED UNANIMOUSLY

9.

CORRESPONDENCE AND INFORMATION ITEMS

9.1

Letter from Heather Robinson, Executive Director, Greater Westside Board of Trade, dated November 22, 2021, Re Pilot Project to Allow Alcohol at Designated Parks and Beaches in West Kelowna

9.2

Letter from Heather Robinson, Executive Director, Greater Westside Board of Trade, dated November 26, 2021, Re Interior Health Capacity Restrictions

10.

NOTICE OF MOTION

11.

ADJOURNMENT OF THE REGULAR MEETING

The meeting adjourned at 5:49 p.m.